Council Meeting

That Council confirm the agenda, as circulated.

That Council recess to permit the holding of a Closed Meeting in the Whitchurch Room to consider matters with the following exceptions: • Personal matters about an identifiable individual, including municipal or local board employees (Municipal Act, Sec. 239(2)(b)); and • Information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them (Municipal Act, Sec. 239(2)(h)).

1) That Council approves the request and will provide written consent for Rob Adams to teach courses/sessions in the municipal sector.

1) That Council authorize staff to proceed as directed in Closed Meeting regarding the grants from the Government of Canada.

That Council adopt the minutes from the regular meeting of Council on July 20, 2022, as circulated.

1) That Council approve the following staff reports on the consent agenda and adopt the recommendations contained therein: Page 4 of 10 Council Minutes August 17, 2022 Report No. LCS-009-22 Leisure & Community Services Policy Review & Updates 1) That Council approve AP No. 97 Community Groups Policy as outlined in Attachment 1; and 2) That Council approve the revised AP No. 98 Facility Allocation Policy as outlined in Attachment 2; and 3) That Council approve AP No. 99 Community Festival & Events Policy (Formerly named Special Event Policy, No. G006), as outlined in Attachment 3; and 4) That Council approve AP No. 100 Municipal Alcohol Policy as outlined in Attachment 4; and 5) That Council approve the revised Community Festival & Events Application Form, as outlined Attachment 5; and 6) That Council authorize the dissolution of the Special Events Working Group; and 7) That Council delegate authority to the Director of Leisure and Community Services to implement a Leisure & Community Services User Fee Schedule with a +/- 10% fee change flexibility phased over a 3-year period commencing September 2022 utilizing the guiding principles outlined in this report; and 8) That Council enact By-law 2022-090-FI to remove Schedule K fees (Leisure & Community Services Fees) from the Fees and Charges By-law; and 9) That Council enact By-law 2022-091-RE being a By-law to amend Delegation By-Law 2021-065-RE (Schedule “F”). Page 5 of 10 Council Minutes August 17, 2022 Report No. CAO-008-22 U

1) That Council receive Report No. CAO-012-22 and the Hydro One presentation for information.

1) That Council enact By-law 2022-086-ZO, being a By-law to amend Comprehensive Zoning By-law 2010-001-ZO by removing the Holding Symbol (h-26) from 6237 Bloomington Road (Part Lot 10 Concession 9).

1) That Council defer Report No. CAO-010-22 to a meeting in November.

1) That Council receive Report No. DS-041-22 and attached terms of reference for the Street and Watercourse Naming Staff Working Group (Group), for information.

1) That Council direct staff to engage a consultant to provide a cost estimate, the approximate additional costs due to reconstruction, proposed location and schedule for construction of a pedestrian crossover on Main Street east of the railway tracks, for consideration of implementation prior to reconstruction of downtown Main Street.

That Council read the following By-laws a first, second, third time and passed: 2022-084-RD BEING A BY-LAW to provide for the numbering of buildings along highways and for affixing numbers to the buildings (Plan 65M-4666 and 65R-39482) (Tenth Line, Lageer Drive, Busato Drive and Brofarm Lane). 2022-085-RD BEING A BY-LAW to assume certain highways and public works for public use (segment of Knights Place, Kingstree Court and Stormwater Management Facility within Block 19 on Plan 65M-4522). (DS- 042-22) 2022-086-ZO BEING A BY-LAW to amend By-law 2010-001-ZO of the Town of Whitchurch-Stouffville by removing the Holding Symbol (h-26) from 6237 Bloomington Road (PT W1/2 LOT 10, CON 9 (WW) PT 1, 65R26909; WHITCHURCH-STOUFFVILLE. T/W ROW OVER PT 2, 65R15370 AS IN R222361. SUBJECT TO AN EASEMENT AS IN YR3123257 BY YR3262707). (DS-040-22) 2022-087-RD BEING A BY-LAW to assume public works and services for public use (Stormwater Management Facility within Block 8 on Plan 65M- 4043). (DS-043-22) 2022-088-AP BEING A BY-LAW to appoint Samantha Blakeley as Deputy Clerk for the Town of Whitchurch-Stouffville. 2022-089-AP BEING A BY-LAW to appoint Robert Adams as Chief Administrative Officer with amended duties for the Town of Whitchurch- Stouffville, and to repeal and replace By-law 2021-086-AP. (CAO-009-22) 2022-090-FI BEING A BY-LAW to amend fees or charges for services or activities provided by the Town of Whitchurch-Stouffville, By-law 2021-112- FI (Schedule “K”). (LCS-009-22) 2022-091-R

That Council read Confirmatory By-law 2022-093-MS a first, second and third time and passed.

That there being no further business, Council adjourn the meeting at 4:14 p.m.