Council Meeting

That Council recess at 3:01 p.m. to permit the holding of a Closed Meeting in the Whitchurch Room to consider matters with the following exceptions: • Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Municipal Act, Sec. 239(2)(e)) • Advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Municipal Act, Sec. 239(2)(f)) • A position, plan, procedure, criteria or instruction to be applied to any negotiations

That Council confirm the agenda, as amended.

1) That Council waive the irregularities identified in the two (2) bids received in response to WS-RFP-19-37. As stated in Item # 11 of the Bid Irregularities section of the Procurement Services Policies and Procedures Manual.

That Council adopt the minutes from the regular meeting of Council on June 4, 2019, as circulated.

1) That Council refer the delegation by Thomas Bayes regarding Amendments to the Noise By-law to staff and direct staff to report back.

That Council approve the following staff reports on the consent agenda and adopt the recommendations contained therein: Report No. PW-018-19 - Joint Procurement Contract Award - Supply of School Crossing Guard Services (F18) 1) That Council approve the joint procurement contract award for the supply of school crossing guards to Proactive Staffing Services Inc. for an estimated annual cost of $86,000.00 per year, excluding taxes; and 2) That the initial term of the contract shall end on June 30, 2022, with staff authorized to extend the contract for two (2) additional one-year periods to June 30, 2024 based upon mutual agreement, satisfactory vendor performance and budget availability; and 3) That Council authorize the Mayor and Clerk to sign all necessary documents. Council Minutes June 18, 2019 Report No. PW-019-19 - Contract Award - WS-RFT-19-07 - Sidewalk Winter Maintenance & Windrow Cleaning (F18) 1) That Council approve the contract award for Request for Tender WS-RFT- 19-07 Sidewalk Winter Maintenance & Windrow Cleaning (2019/20, 2020/2021, 2021/2022) to Todd Brothers Contracting Limited for an estimated annual cost of $330,852.50, excluding taxes; and 2) That Council authorize staff to extend this contract upon mutual agreement and satisfactory contractor performance for up to two (2) additional winter seasons (2022/2023 and 2023/2024); and 3) That Council authorize the Mayor and Clerk to sign all necessary documents. Report No. FR-005-19 - By-Law 2016-094-FR Fireworks

1) That Council receive the Auditor’s Year-end and Audit Report presentation for information purposes, presented as attachments 1 and 2; and Council Minutes June 18, 2019 2) That Council approve the 2018 Consolidated Financial Statements of the Corporation of the Town of Whitchurch-Stouffville, presented as attachment 3; and 3) That Council approve the 2018 Financial Statements of the Town of Whitchurch-Stouffville Trust Funds, presented as attachment 4; and 4) That Council receive the 2018 Statement of Reserves and Reserve Funds, presented as appendix A; and 5) That Council receive the 2018 Treasurer’s Statement of Development Charges, presented as appendix B; and 6) That Council receive the 2018 Report on Building Fees, presented as appendix C.

1) That Council refer the matter to staff to conduct a consultation with the Downtown Stouffville Merchants and Businesses in the CIP area and report back in August.

1) That Council receive the correspondence from York Region, re: Bill 108 - More Homes, More Choice Act, 2019 for information.

1) That Council receive Report No. FTS-022-19 for information.

1) That Council direct staff to include an environmental assessment project for consideration as part of the 2020 capital budget that will finalize selection of a preferred option for providing safe and efficient access from the Burkholder Street neighbourhood to Park Drive; and 2) That Council direct staff to implement a traffic calming pilot study consisting of speed bump installation on the Leisure Centre Driveway and speed hump installation on Burkholder Street, east of the Leisure Centre Driveway.

1) That Council receive Report No. FR-004-19 for information.

That Council read the following by-laws a first, second, third time and passed: 2019-076-PR BEING A BY-LAW for temporary parking restrictions to accommodate the Strawberry Festival and Canada Day events for the Town of Whitchurch-Stouffville. 2019-077-FR BEING A BY-LAW to regulate the sale and setting off of fireworks and the holding of fireworks displays and to repeal By-law 2016- 094-FR (Fireworks By-law).

That Council recess at 5:21 p.m. to permit the holding of a Closed Meeting in the Whitchurch Room to consider matters with the following exceptions: • Advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Municipal Act, Sec. 239(2)(f))

1) That Council directs that the reconstruction of the Tenth Line as specified in the Schedule of Conditions of Draft Plan Approval shall proceed as sole source procurement to Fieldgate Developments; and 2) That Council delegate authority to the Treasurer to negotiate satisfactory financial terms, subject to the approval of the CAO, for the reconstruction of the Tenth Line.

That Council read Confirmatory By-law 2019-079-MS a first, second and third time and passed.

That there being no further business, Council adjourn the meeting at 5:55 p.m.