Council Meeting

That Council recess at 6:02 p.m. to permit the holding of a Closed Meeting in the Whitchurch Room to consider matters with the following exceptions: • Personal matters about an identifiable individual, including municipal or local board employees (Municipal Act, Sec. 239(2)(b)) • Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Municipal Act, Sec. 239(2)(e))

That Council confirm the agenda, as amended.

1) That Council enact By-law 2019-072-AP to appoint Mr. Robert Adams as Chief Administrative Officer for the Town of Whitchurch- Stouffville, and repeal By-law 2017-086-AP; and 2) That Council authorize the Mayor and Clerk to sign any necessary documents. Page 2 of 11 Council Minutes June 4, 2019 Appointment By-law for CAO 2019-072-AP 1) That Council read the following by-law a first, second, third time and passed: • 2019-072-AP being a by-law to appoint Mr. Robert Adams as Chief Administrative Officer for the Town of Whitchurch- Stouffville, and repeal By-law 2017-086-AP

That Council adopt the minutes from the regular meeting of Council on May 21, 2019, as circulated.

That Council receive the delegation by Ann-Marie Carroll and Salim Alibhai regarding the 2019-2022 Transportation Budget, York Region Transit, for information.

That Council receive the delegation by Jo-anne Marr regarding Markham Stouffville Hospital for information.

That Council approve the following staff reports on the consent agenda and adopt the recommendations contained therein: Report No. CAO-013-19 - Whitchurch-Stouffville Legacy Fund/Foundation (M03) 1) That Council authorize Staff to proceed under the hybrid model as outlined in this report: a) That the Town provide bookkeeping services at no charge; b) That the Mayor’s Executive Assistant provide event support as required; c) That other staff support be provided at cost; and 2) That Council discontinue the “Interim Measure” as identified in report CAO-008-19. Page 4 of 11 Council Minutes June 4, 2019 Report No. FTS-019-19 - By-Law to Establish Rates & Levy Taxes For 2019 (F22) 1) That Council enact By-Law 2019-067-TX, being the new By-Law to establish rates and levy taxes for the Town of Whitchurch-Stouffville for the year 2019. Report No. FTS-018-19 - Asset Management Policy (F06) 1) That Council approve the Corporate Asset Management Policy.

1) That Council receive Report No. LCS-018-19 for information.

1) That Council enact By-Law 2019-069-TX, being a By-Law under Section 326 of the Municipal Act to levy this special tax levy upon the properties within the Downtown Stouffville Community.

1) That Council receive the first quarter capital budget results report for information.

1) That Council receive Report No. FR-003-19 for information.

1) That Council receive Report No. DS-026-19 for information.

1) That Council receive Report No. DS-027-19 for information.

1) That Council direct staff to issue a Notice of Intention to Designate for 77 Mill Street in the community of Stouffville as a property of cultural heritage value pursuant to Part IV of the Ontario Heritage Act; and 2) That Council support the proposed development, shown in Attachment 2 and 3 in this report, that protects the main building at 77 Mill Street and recommend to the Committee of Adjustment the proposal be approved subject to any conditions imposed by the Committee of Adjustment; and Page 6 of 11 Council Minutes June 4, 2019 3) That should no objections be received during the mandatory 30-day public objection period following publication of the Notice of Intention to Designate, a by-law be enacted for the purpose of designating 77 Mill Street pursuant to the Ontario Heritage Act.

1) That Council approve the Terms of Reference and direct staff to proceed to procurement for the Phase 3 Roads Environmental Assessment Study; and 2) That Council authorize the Mayor and Clerk to sign all documents necessary for the EA Funding Agreement(s), to the satisfaction of the Town Solicitor and the Director of Development Services.

1) That Council enact By-Law 2019-068-RE, being a by-law to prohibit or regulate any alteration to the grade (topography) of a property through the movement, removal or placement of topsoil, soil or fill within the Town of Whitchurch-Stouffville, as amended.

1) That Council direct staff to implement a stormwater infrastructure charge for applicable residential properties at a rate of $31 annually, and for applicable commercial, industrial and multi-residential properties at a rate of $122 annually, to be split evenly over the final three billing periods of 2019; and 2) That Council enact By-law 2019-070-FI to amend the Fees and Charges By-law for implementation of the stormwater infrastructure charges.

1) That Council receive Report No. LCS-019-19 for information.

1) That Council refer the matter to staff and direct staff to report back at the June 18, 2019 Council Meeting for an update on the project.

WHEREAS Schickendanz Brothers have advised Town staff that they have completely finished with the build-out of the Ballantrae Golf and Country Club housing community; and WHEREAS a certain section comprising of 11.67 hectare (approximately 29 acres) of property they own in an adjoining section of that Ballantrae community, a property commonly known as the woodlot, is no longer required by them; and WHEREAS the property owner by a letter to the Town have expressed interest in donating this property to the Town of Whitchurch-Stouffville; and WHEREAS section 32(5) of the Oak Ridges Moraine Conservation Plan (2017) specifically allows such a lot to be created for conveyance of the property to public bodies for natural heritage conservation purposes; and WHEREAS, after completion of the transfer of the lands described as Part 4 on Plan 65R37888 to the Town, the current zoning and permitted uses shall continue to apply to the lands known as Part 36 on Plan 65R37888. THEREFORE, BE IT RESOLVED that Council direct staff to work with representatives from Schickendanz Brothers in a process that will allow for the transfer of this property to the Town for natural conservation and recreational uses.

That Council read the following by-laws a first, second, third time and passed: 2019-067-TX being a by-law to establish rates and levy taxes for the Town of Whitchurch-Stouffville for the year 2019 and to provide for the collection thereof. 2019-068-RE being a by-law to prohibit and regulate any alteration to the Grade of Property through the movement, removal or Placing of Topsoil, or Fill within the Town of Whitchurch-Stouffville, as amended. 2019-069-TX being a by-law to establish rates and levy taxes for 2019 for the Downtown Stouffville Community Improvement Area. 2019-070-FI being a by-law to amend fees or charges for services or activities provided by the Town of Whitchurch-Stouffville, By-law 2018-164-FI (General Fees and Charges). 2019-071-RE being a by-law to amend Procedural By-law 2016-001-RE being a by-law to govern the proceedings of Council Meetings (Section 7.1 Order of Business - Regular Meeting).

1) That Council direct staff to hire a full-time permanent Health and Safety Resource.

That Council read Confirmatory By-law 2019-074-MS a first, second and third time and passed.

That there being no further business, Council adjourn the meeting at 10:31 p.m.