Council Meeting

That Council recess to permit the holding of a Closed Meeting in the Whitchurch Room to consider matters with the following exceptions: • Personal matters about an identifiable individual, including municipal or local board employees (Municipal Act, Sec. 239(2)(b)); and • Litigation or potential litigation, including matters before administrative tribunals affecting the municipality or local board (Municipal Act, Sec. 239(2)(e)).

That Council confirm the agenda, as circulated.

That Council adopt the minutes from the regular meeting of Council on November 5, 2019, as circulated.

1) That Council direct Staff to report back to the Accessibility Advisory Committee at the August 6, 2020 meeting, on the timelines to meet the AODA website compliance 2021 deadline.

That Council approve the following staff reports on the consent agenda and adopt the recommendations contained therein: Report No. PW-031-19 Routes Connecting Communities 1) That Council receive Report No. PW-031-19 for information. Report No. PW-030-19 Funding of Rail Repairs at the Hoover Park Drive and Reeves Way Boulevard Crossings 1) That Council authorize the Treasurer to fund $422,236 (excluding taxes) from Capital Reserves, for rail maintenance work completed on the Metrolinx/GO Rail Line at the Hoover Park Drive and Reeves Way Boulevard crossings; and 2) That Council authorize the Mayor and Clerk to sign all necessary documents. Page 3 of 11 Council Minutes November 19, 2019 Report No. CS-024-19 Contract Award – Request for Proposal WS-RFP-19-73: Operations and Administration Services for the Stouffville and Hartman Cemeteries 1) That Council approve the contract award for Request for Proposal WS-RFP-19-73: Operations and Administration Services for the Stouffville and Hartman Cemeteries, to Cemecare, a division of P.D. Baker Limited, at an estimated annual value of $67,000.00, including HST for the initial three (3) year term (2020 – 2022); and 2) That Council authorize Staff to extend the contract for two (2) additional years (2023 and 2024), subject to satisfactory performance, mutual agreement, and availability of budget; and 3) That Council authorize the Mayor and Clerk to sign the necessary documents between the Town of Whitchurch-Stouffville and Cemecare, a di

1) That Council receive Report No. WSPL-002-19 for information.

1) That Council receive Report No. PW-029-19 for information.

1) That Council enact By-law 2019-119-HU being a By-law to regulate the discharge of firearms within the Town of Whitchurch- Stouffville and repeal By-law 2002-61-HU; and 2) That Council direct Staff to confirm that the existing discharge restrictions and permissions properly reflect the unique rural/urban balance of Whitchurch-Stouffville; and 3) That Council direct Staff to develop an application process regarding the necessary criteria for an exemption to the Discharge of Firearms By-law; and Page 5 of 11 Council Minutes November 19, 2019 4) That Council direct Staff to include 2 Wylie Lane in its entirety in the no discharge zone of the Town’s Discharge of Firearms By-law.

1) That Council direct Staff to proceed with Option A – Continued use of traffic delineators in school zones and park areas, with input regarding proposed locations to be provided by Council and residents; and 2) That Council endorse the Traffic Delineator Policy included as Attachment 1; and 3) That Council direct Staff to approach the respective parties at the Region such that we will be allowed to place traffic delineators in school zones on regional roads in Whitchurch-Stouffville and report back.

1) That Council approve the Request for Exemption from Draft Plan of Condominium in accordance with the provisions of Section 9 of the Condominium Act, 1998 (Approval of a Standard Condominium, 120 residential units) located in Block 49, Registered Plan 65M- 4598.

1) That Council direct Staff to extend the Library Marketing & Communications Coordinator until 2020 budget time; and 2) That Council consider the position as a full-time permanent in the 2020 budget.

1) That Council receive Report No. FTS-034-19 for information.

1) That Council endorse the Main Street Reconstruction project as the Town’s priority for the Green Infrastructure Stream of the Investing in Canada Infrastructure Program application; and 2) That Council authorize Staff to prepare and submit the necessary application for the Green Infrastructure Stream of the Investing in Canada Infrastructure Program.

WHEREAS the lack of full municipal services has significantly impacted both employment and residential development in Gormley, Vandorf-Preston Lake, and Ballantrae areas; and WHEREAS partial or private on-site services are prohibited in these areas by provincial plans; and WHEREAS private communal water and wastewater services, such as the Ballantrae Sewage Treatment Plant, can function just as good as municipally owned services to support protection of the environment and minimize potential risks to human health and safety; and WHEREAS the draft new Provincial Policy Statement gives preference to private communal services in areas where municipal services are not available for multi-unit / lot development; and WHEREAS the provision of private communal services would provide an alternative to municipal servicing and thus assist the Town in planning and coordinating more compact and efficient growth within the settlement areas. NOW THEREFORE BE IT RESOLVED THAT the Province be advised that the Town of Whitchurch-Stouffville strongly supports the proposed changes to the Provincial Policy Statement that gives preference to private communal services in settlement areas where municipal servicing is not available; and THAT the Region of York be requested to update and clarify its policy and procedures to support private communal services in accordance to the provincial guide entitled “Application of Municipal Responsibility for Communal Water and Sewage Services (D-5-2)”; and THAT

WHEREAS short-term rentals have exploded internationally, and many are rented for overnight parties in recent years; and WHEREAS there was shooting at a prom after-party in a short-term rental property in Whitchurch-Stouffville which left one man dead on May 3, 2019; and WHEREAS five people were killed at a Halloween party in Orinda, California and two men were injured in Edmonton following shootings at short-term rental properties just last week; and WHEREAS there have been complaints about short-term rental party houses causing an unreasonable interference with the life, health, property, morals, or comfort of the public; and WHEREAS short-term rental party houses in residential neighbourhoods may be incompatible with the surrounding land uses; and WHEREAS the Municipal Act, 2001 provides that a municipality may pass By-laws to prohibit and regulate with respect to public nuisances, including matters that, in the opinion of Council, are or could become or cause public nuisances; and WHEREAS the Planning Act, 1990 provides that a municipality may make local planning decisions and may pass zoning By-laws for the purpose of prohibiting certain uses of land. NOW THEREFORE BE IT RESOLVED THAT Staff be directed to examine the possibility of adopting or amending a By-law to address the negative impacts on neighbourhoods of behaviours associated with large social gatherings concerning short-term rental accommodations; and THAT Staff be directed to consider within the By-law, if pos

That Council read the following By-laws a first, second, third time and passed: 2019-115-DS being a By-law to designate 77 Mill Street (Bruels- Stewart House) as having Cultural Heritage Value or Interest 2019-116-MS being a By-law to designate certain lands on a registered plan of subdivision as not being subject to Part Lot Control (Part of Block 4, Plan 65M-4117 – Norman Jones Place) 2019-117-RD being a By-law to provide for the naming of the street in the Main Street Holdings Inc. (Tercot Communities) 19T(W) 17.004/SPA 17.035 Development – 6853 & 6871 Main Street, Community of Stouffville (Drover Circle) and to amend By-law 98- 119-RD 2019-118-RD being a By-law to provide for the naming of the streets in Norstar Baker Hill Inc. Site Plan SPA 18.004 (The Towns at Baker Hill), Block 19 on Plan 65M-4419, Community of Stouffville (Kenneth Kirby Lane, Covington Crescent, Sunbury Lane, Canton Lane and Berne Lane) 2019-119-HU being a By-law to regulate the discharge of Firearms within the Town of Whitchurch-Stouffville and to repeal By-law 2002- 61-HU

That Council read Confirmatory By-law 2019-121-MS a first, second and third time and passed.

That there being no further business, Council adjourn the meeting at 6:32 p.m.