Council Meeting

That Council confirm the agenda, as circulated.

That Council recess to permit the holding of a Closed Meeting to consider matters with the following exceptions: • Personal matters about an identifiable individual, including municipal or local board employees (Municipal Act, Sec. 239(2)(b)); and • Litigation or potential litigation, including matters before administrative tribunals affecting the municipality or local board (Municipal Act, Sec. 239(2)(e)).

1) That Council authorize the Town Solicitor to proceed as directed in Closed Meeting.

That Council adopt the minutes from the regular meeting of Council on April 20, 2022, as circulated.

1) That Council receive the delegation from Donna Deneault regarding the Reform Gravel Mining Coalition for information.

1) That Council approve the following staff report on the consent agenda and adopt the recommendations contained therein: Report No. PW-006-22 Contract Award of WS-RFP-22-10 - Preliminary Design (PART A), Detailed Design (PART B) and Contract Administration, Site Inspection, and Material Testing (PART C) for the Reconstruction of O’Brien Avenue 1) That Council approve the Contract Award of Request for Proposal WS- RFP-22-10 - Preliminary Design (PART A), Detailed Design (PART B) and Contract Administration, Site Inspection, and Material Testing (PART C) for the Reconstruction of O’Brien Avenue to EXP Services Inc. in the amount of $388,697.00; and Page 4 of 8 Council Minutes May 4, 2022 2) That Council approve the advancement of $175,000.00 from the 2024 O’Brien Avenue Reconstruction Capital Project Budget to facilitate award of Part C (Contract Administration, Site Inspection, and Material Testing) of the Contract; and 3) That Council approve a project contingency amount of $135,533.51 representing the balance of the available design budget to address unforeseen circumstances that may arise resulting in additional project work; and 4) That Council authorize the Mayor and Clerk to sign all necessary documents to execute an agreement between the Town and EXP Services Inc., subject to the satisfaction of the Town Solicitor.

1) That Council receive Report No. DS-016-22 for information.

1) That Council amend the 2022 Council Meeting Schedule to add the following: • Public Planning Meeting – Wednesday, July 6, 2022 at 7 p.m., and • Special Meeting – Wednesday, August 3, 2022 at 7 p.m.

1) That Council endorse Planning Applications File Maintenance and Closure Policy (AP No. 94) and assign authority to the Director of Development Services; and 2) That Council enact By-law 2022-050-FI, to amend fees or charges or activities provided by the Town of Whitchurch-Stouffville, By-law 2021-112- FI (Schedule “G” – Service Area: Planning).

That Council read the following By-laws a first, second, third time and passed: 2022-048-AP BEING A BY-LAW to appoint Municipal Law Enforcement Officers, Officers, Municipal Weed Inspectors, and Licensing Officers for The Corporation of the Town of Whitchurch-Stouffville and repeal By-law 2022-037-AP. Page 6 of 8 Council Minutes May 4, 2022 2022-049-TR BEING A BY-LAW to amend By-law 2008-147-TR, to regulate traffic in the Town of Whitchurch-Stouffville. 2022-050-FI BEING A BY-LAW to amend fees or charges for services or activities provided by the Town of Whitchurch-Stouffville, By-law 2021-112- FI (Schedule “G” – Service Area: Planning)

That Council recess at 8:05 p.m. to reconvene back into the 6:00 p.m. Closed Meeting.

1) That Council authorize Staff to proceed as directed in Closed Meeting.

That Council read Confirmatory By-law 2022-052-MS a first, second and third time and passed.

That there being no further business, Council adjourn the meeting at 9:19 p.m.