Council Meeting

That Council confirm the agenda, as amended.

That Council recess to permit the holding of a Closed Meeting in the Whitchurch Room to consider matters with the following exceptions: • Personal matters about an identifiable individual, including municipal or local board employees (Municipal Act, Sec. 239(2)(b)); and • A proposed or pending acquisition or disposition of land for municipal or local board purposes (Municipal Act, Sec. 239(2)(c)). • Litigation or potential litigation, including matters before administrative tribunals affecting the municipality or local board (Municipal Act, Sec. 239(2)(e)).

1) That Council direct staff to prepare the necessary by-law to appoint the new member for the Committee of Adjustment, as approved by Council.

1) That Council authorize Staff to proceed as directed in Closed Meeting.

That Council adopt the minutes from the regular meeting of Council on May 4, 2022, as circulated.

1) That Council suspend the rules and regulations of Procedural By- law 2016-001-RE, as amended, subsection (7.10) g) pertaining to Delegations, to pass a resolution other than receiving the delegation for information and referring the matter to Staff for a report back.

1) That Council direct Staff to issue a road occupancy permit to the owner of 22-26 Lakeview Ave. for the frontage of said property, expiring October 2022, subject to pertinent fees as outlined in the Fees and Charges By-law 2021-112-F; and Page 4 of 11 Council Minutes May 18, 2022 2) That Council direct Staff to report back on a policy for road occupancy permits for construction where parking is not allowed in the municipality.

1) That Council approve the following staff reports on the consent agenda and adopt the recommendations contained therein: Report No. FTS-006-22 By-Law to Establish Rates and Levy Taxes for 2022 (F22) 1) That Council enact By-Law 2022-056-TX, being the new By-Law to establish rates and levy taxes for the Town of Whitchurch-Stouffville for the year 2022. Report No. FTS-007-22 By-law to Establish Rates and Levy Taxes for 2022 for the Downtown Stouffville Area (F22) 1) That Council enact By-law 2022-057-TX, being a by-law under Section 326 of the Municipal Act to levy this special tax levy upon the properties within the Downtown Stouffville Area. Report No. DS-024-22 2022 First Round Funding for Town Wide CIP 1) That Council adopt the funding recommendations by the Selection Committee on how matching grants should be distributed through the Town Wide Community Improvement Plan, to a total of $27,562 grants for the first round in 2022. Page 5 of 11 Council Minutes May 18, 2022 Report No. PW-007-22 Town Comments on the York Region Draft 2022 Transportation Master Plan 1) That Council direct Staff to report back on York Region’s draft 2022 Transportation Master Plan at the June 1, 2022 Council meeting.

1) That Council endorse in principle, the Whitchurch-Stouffville Public Library Master Plan, as attached as Attachment 1; and 2) That Council direct staff to submit the Library Master Plan as part of the Development Charges Background Study; and 3) That Council direct staff to consider the recommendations in the Library Master Plan during ongoing annual Capital and Operating Budget planning processes.

1) That Council receive the Town of Stouffville Heritage Conservation District Study dated May 5, 2022 prepared by MHBC Planning; and 2) That Council endorse the proposed Heritage Conservation District boundary Option 2 recommending the creation of four (4) Heritage Conservation Districts as outlined in the Town of Stouffville Heritage Conservation District Study dated May 5, 2022; and 3) That Council direct staff to proceed with the second phase of the Heritage Conservation District designation process for the purposes of creating a Heritage Conservation District Plan for each proposed Heritage Conservation District, based on the Town of Stouffville Heritage Conservation District Study dated May 5, 2022 prepared by MHBC Planning and in accordance with Part V, Section 41.1 of the Ontario Heritage Act.

1) That Council endorse in principle the Commercial Policy Review, May 2022 (Attachment 1 to this Report) to inform the Town’s Official Plan Review.

1) That Council endorse in principle the Housing Strategy Report, April 2022 (Attachment 1 to this Report) to inform the Town’s Official Plan Review; and 2) That Council direct staff to advance work on implementing the Housing Strategy and associated Action Plan to support the development of affordable housing and a range of housing options in the Town.

That Council recess at 6:07 p.m.

1) That Council enact By-law 2022-058-OP being a by-law to adopt Official Plan Amendment 151 and direct Staff to issue a Notice of Adoption; and Page 8 of 11 Council Minutes May 18, 2022 2) That Council direct staff to forward the Notice of Adoption and required documents to the Region of York as the Region of York is the approval authority for Official Plan Amendment 151.

1) That Council receive Report No. FR-002-22 for information.

1) That Council direct Staff to temporarily waive fees associated with the application for temporary sign permits as provided for in the Town’s Fees and Charges By-Law, until December 31, 2022, or as earlier rescinded by Council; and 2) That Council direct Staff to temporarily grant a “Grace Permit” of up to Four (4) total permits, for 2022, for Feather Banner Sighs, Inflatable Signs, and Mobile Signs as identified in the Temporary Sign By-law, until December 31, 2022, or as earlier rescinded by Council; and 3) That Council direct Staff to extend the period of time a mobile sign permit may be issued to a period not exceeding 21 days, for 2022 until December 31, 2022, or as earlier rescinded by Council.

That Council read the following By-laws a first, second, third time and passed: 2022-056-TX BEING A BY-LAW to establish rates and levy taxes for the Town of Whitchurch-Stouffville for the year 2022 and to provide for the collection thereof. (FTS-006-22) 2022-057-TX BEING A BY-LAW to establish rates and levy taxes for 2022 for the Downtown Stouffville Area. (FTS-007-22) 2022-058-OP BEING A BY-LAW to adopt Official Plan Amendment No. 151 to the Official Plan for the Town of Whitchurch- Stouffville Planning Area which comprise all the lands within the municipal boundary of the area municipality of The Corporation of the Town of Whitchurch-Stouffville (12049 Highway 48). (DS-022-22)

That Council recess at 7:10 p.m. to reconvene back into the 2:00 p.m. Closed Meeting.

That Council read Confirmatory By-law 2022-055-MS a first, second and third time and passed.

That there being no further business, Council adjourn the meeting at 8:03 p.m.