Council Meeting

That Council confirm the agenda, as circulated.

That Council adopt the minutes from the regular meeting of Council on April 16, 2019 and special meetings of Council on April 23, 2019 and April 24, 2019, as circulated.

1) That Council direct staff to change the protocol to allow delegations and speakers at Council meetings to choose to stand at the lectern or sit at the table.

1) That Council receive the delegation from Clovis Grant regarding 360º Kids for information.

That Council receive the presentation by Paul Freeman regarding the Municipal Comprehensive Review, Intensification, and Major Transit Station Areas for information.

That Council approve the following staff reports on the consent agenda and adopt the recommendations contained therein: Report No. LCS-013-19 - Lease Agreement with York Region District School Board - York Works 1) That Council authorize Staff to enter into a three-year lease agreement with York Region District School Board (YRDSB) York Works Employment Services (in three one-year terms), with a month-by-month exit clause, up to and including March 2022; and 2) That Council authorize the Mayor and Clerk to sign the necessary documents to execute the lease agreement between the Town and York Region District School Board – York Works, subject to any revisions made by the Town Solicitor. Council Minutes May 7, 2019 Memorandum from Town Clerk, re: Source Protection Committee Membership Nomination 1) That Council endorse the nomination of Mr. Scott Lister as our joint representative on the Central Lake Ontario, Toronto Region and Credit Valley Source Protection Committee.

1) That Council support in principle the employment land conversion request as submitted by SmartCentres for the property located in the south east quadrant of Hoover Park Drive and Highway 48 as per Attachment 1 of this report; and 2) That should the employment land conversion be approved by the Region of York, Council direct staff to require approximately 400 square feet of non- residential space to be built for the approval of each dwelling unit proposed within this area, and amend both the Official Plan and Zoning By-law accordingly; and 3) That Council direct the Clerk to forward a copy of this report to the Chief Planner, Planning and Economic Development at York Region.

1) That Council approve the following grants, donations and in-kind support requests: • Christmas Dinner Wish $1,000 Grant • WS Studio Tour $440 Grant, $310 In-Kind • WS Student Music Scholarship $500 Grant • Stouffville Cricket Association $500 Grant, $610 In-Kind • Pride in the Park $2,100 Grant, $936 In-Kind 2) That Council request that the recipients include the Town of Whitchurch- Stouffville as a sponsor of their program.

1) That Council approve the following grants, donations and in-kind support request: • Terry Fox Run $1,148.51 Grant, $4,924.25 In-Kind.

1) That Council endorse in principle, the Site Alteration Permit Application for 13501 Highway 48; and 2) That Council authorize the Mayor and Clerk to execute a Site Alteration Agreement between the Town and W.L.J.C. Investments Incorporated c/o Fairgreen Sod Farms Limited based on the principles outlined in Sections 3 and 4 of this report and subject to any revisions as required by the Town Solicitor; and Council Minutes May 7, 2019 3) That Council authorize staff to issue a Site Alteration Permit for 13501 Highway 48 once all requirements have been achieved to the satisfaction of the Director of Development Services, consistent with the Site Alteration Agreement, and the Town’s Site Alteration By-law, and the Town’s Fees and Charges By-law, both as may be amended, from time to time.

1) That Council receive Report No. CS-010-19 for information.

1) That Council approve in principle the request for a temporary road closure of Tenth Line, from the southern limit of the Town boundary to approximately 80 metres south of Mantle Avenue, for a period of twelve weeks or 84 calendar days, to facilitate the reconstruction of the Tenth Line; and 2) That a By-law be enacted at a future Council meeting stipulating the beginning and the end of the road closure; and 3) That Council authorize staff to issue all necessary Road Occupancy Permits, subject to any fees payable, to the relevant contractors for the use of the Tenth Line road allowance.

Whereas the province of Ontario is actively reviewing municipal governance; and Whereas Whitchurch-Stouffville is unique with its large rural area of greenbelt and moraine covering 97.9% of the Town’s land area; and Whereas Whitchurch-Stouffville is unique with a lack of developable lands; and Whereas given the Town of Whitchurch-Stouffville is unique in York Region, the Town does not share a community of interest with its neighbours; and Whereas the Region of York and area municipalities have a history of cooperation; and Whereas the northern six municipalities are recognized for their cooperative procurement, such as waste management and recycling, and problem-solving efforts; and Whereas the local level of government is the closest to the people and the most accountable level of government; and Whereas municipal Councillors play an important representation function that cannot be replaced by paid staff. Therefore, be it resolved that the Town of Whitchurch-Stouffville does not support material changes to governance structure.

Whereas the Downtown merchants in the designated CIP area are working together for sidewalk vendor on Main events; and Whereas each merchant is to provide a permit with the dates for the events; and Whereas each merchant provides their vendor’s information of who they will have occupy the sidewalk in front of their own establishment; and Therefore, be it resolved that Council directs the Director of Public Works to report back on a Sidewalk Occupancy Permit for the CIP district on May 21, 2019.

That Council read Confirmatory By-law 2019-063-MS a first, second and third time and passed.

That there being no further business, Council adjourn the meeting at 9:43 p.m.