Special Council Meeting

That Council confirm the agenda, as amended.

1) That Council approve the following staff reports by consent and adopt the recommendations contained therein: Report No. DS-051-22 Fairgate Subdivision 19T(W)20.001 and Easement Conveyance from Bethesda Road Developments Limited 1) That Council authorize the Mayor and Clerk sign any and all necessary documents in order to acquire the easement conveyances between the Town of Whitchurch-Stouffville and Bethesda Road Developments Limited subject to Town Solicitor review. Report No. DS-053-22 2021 Census Update – Families, Housing, Marital Status, Income and Language 1) That Council receive Report No. DS-053-22 for information. Report No. PW-015-22 Contract Award of WS-RFP-22-05 - Preliminary Design (PART A), Detailed Design (PART B) and Contract Administration, Site Inspection, and Material Testing (PART C) for the Reconstruction of Winona Drive 1) That Council approve the Contract Award of Request for Proposal WS- RFP-22-05 - Preliminary Design (PART A), Detailed Design (PART B) and Contract Administration, Site Inspection, and Material Testing (PART C) for the Reconstruction of Winona Drive to EXP Services Inc. in the amount of $303,399.60; and 2) That Council approve a project contingency amount of $80,000 to address unforeseen circumstances that may arise resulting in additional project work; and Page 3 of 10 Council Minutes September 21, 2022 3) That Council approve the advancement of $145,000.00 from the 2023 Winona Drive Reconstruction Capital Project Budget to facilita

1) That Council direct Staff to circulate this report to the Regional Council and the Clerk of the City of Markham, as amended.

1) That Council remove Report No. DS-050-22 from consideration.

1) That Council authorize staff to exempt the SCAL/Limen Property Development from Site Alteration By-Law 2019-068-RE prior to Draft Plan Approval; and 2) That Council direct Staff to issue a Site Alteration Permit for the SCAL/Limen Property Development prior to Site Plan Approval and that the fill management plan be approved to the satisfaction of staff, that a traffic impact study be implemented prior to approval, that signage and notification be distributed, and on-street signage be implemented, and that a road analysis and security to Public Works satisfaction be implemented; and 3) That Council authorize the Mayor and Clerk to sign the necessary documents to execute the agreement for the Site Alteration Permit / Earthworks Permit between the Town of Whitchurch-Stouffville and SCAL/Limen Property Development, subject to any revisions made by the Town Solicitor.

1) That Council enact By-law 2022-097-PR to amend the Parking By-law, Schedule II (No Parking) for the inclusion of weekday parking restrictions on Church Street from the north limit to 25 metres south of the north limit.

1) That Council direct Staff to develop and implement a community consultation program in 2023 to determine resident, staff, business and visitor needs for electric vehicles and associated charging stations; and 2) That Council direct Staff to monitor electric vehicle charging station partnership and grant opportunities in 2023 and report back to Council with recommendations for implementation of an electric vehicle charging station strategy consistent with stakeholder interests as determined through the community consultation program.

1) That Council appoint KPMG LLP to provide external audit services to the Town of Whitchurch-Stouffville and its local boards for fiscal years 2022, 2023 and 2024 at a maximum annual cost of $62,150, $72,320, and $65,540 respectively, including all applicable taxes; and 2) That Council approve the extension of the contract for up to two (2) additional two (2) year terms based on approved budget, satisfactory performance, and mutual acceptance by both the Town of Whitchurch-Stouffville and KMPG LLP; and 3) That Council authorize the Mayor and Clerk to sign all the necessary documents to execute the agreement for External Audit Services between the Town of Whitchurch-Stouffville and its local boards and KPMG LLP.

1) That Council endorse the Downtown Main Street Reconstruction design concepts outlined in this report and included in the drawing in Attachment 1 and the Public Engagement Presentation included as Attachment 2; and 2) That Council direct staff to request a cost schedule from Hydro One for the detailed design of aerial infrastructure burial along Downtown Main Street, and report back to Council with this information as well as an overview of potential funding sources and financial implications; and 3) That Council endorse in principle the compensation of businesses within the Downtown Main Street Construction Zone for losses directly attributed to the reconstruction project and direct staff to prepare a draft compensation program for Council’s consideration at a future date.

That Council recess at 11:13 a.m. to permit the holding of a Closed Meeting in the Whitchurch Room to consider matters with the following exceptions: • Labour relations or employee negotiations (Municipal Act, Sec. 239(2)(d)).

1) That Council accept the results of the Market Compensation Review for the Arborist position completed by ML Consulting; and 2) That Council authorize the CAO to proceed with the implementation of the Market Compensation Review for all full-time permanent Arborist positions in the Canadian Union of Public Employees Local 905.07 bargaining unit effective September 21, 2022.

That Council read Confirmatory By-law 2022-102-MS a first, second and third time and passed.

That there being no further business, Council adjourn the meeting at 11:26 a.m.