Council Meeting

That Council recess at 3:01 p.m. to permit the holding of a Closed Meeting in the Whitchurch Room to consider matters with the following exceptions: • Personal matters about an identifiable individual, including municipal or local board employees (Municipal Act, Sec. 239(2)(b)) • Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Municipal Act, Sec. 239(2)(e))

That Council confirm the agenda, as circulated.

1) That Council direct staff to continue participating in further mediations and hearings related to the appeals of OPA 136 and report back as necessary.

1) That Council direct staff to prepare the necessary By-law for inclusion in the August 27, 2019 Regular Council Meeting Agenda to appoint additional member(s) to the Accessibility Advisory Committee.

That Council adopt the minutes from the special and regular meetings of Council on June 18, 2019, as circulated.

1) That Council receive the presentation by Rick Farrell and Joshua Scholten regarding Whitchurch-Stouffville Affordable Housing Development - 5676 Main Street, Stouffville, for information.

That Council approve the following staff reports on the consent agenda and adopt the recommendations contained therein: Page 3 of 9 Council Minutes July 16, 2019 Report No. CS-014-19 - Municipal Offices Furniture and Equipment Purchase - Development Services 1) That Council approve the single source purchase of office furniture and equipment for the Town Offices from Combined Office Solutions Ltd. with an upset limit of $125,000, inclusive of HST; and 2) That Council approve funding of $125,000 to be allocated from the New Infrastructure Reserve; and 3) That Council authorize the Mayor and Clerk to sign any documents necessary for the purchase. Report No. FTS-023-19 - 2020 Budget Timetable (F05) 1) That Council approve the budget timetable as submitted; and 2) That Council recommend the same timetable for the Town’s local boards and agencies; and 3) That Council amend the 2019 Council Meeting Schedule to include a Special Meeting on December 3, 2019 at 3 pm to consider the 2020 Capital Budget; and 4) That Council direct the Clerk set the date or dates for Council to consider the draft 2020 Operating Budget. Report No. LCS-021-19 - Sculpture Acquisition 1) That Council approve the Transfer of Ownership of the sculpture entitled ‘Aspiration’ from the University of Toronto to the Town of Whitchurch- Stouffville; and 2) That Council direct Staff to partner with the Latcham Art Centre to facilitate the donation of the sculpture; and 3) That Council direct Staff to work with the La

1) That Council approves the new 2019-2022 Strategic Plan including strategic pillars, priorities, vision and mission statement as outlined in this staff report and in Attachment 1 – Town of Whitchurch-Stouffville 2019-2022 Strategic Plan Report; and 2) That Council direct Staff to implement the strategy through annual corporate business plans, including departmental work plans outlining strategic actions in support of the strategic pillars.

1) That Council authorize staff to establish the following new reserves: i. Strategic Initiatives Reserve ii. Rehabilitation & Replacement Reserve iii. Fleet & Equipment Reserve iv. Stormwater Capital Reserve v. 19OTP Donations Reserve vi. 6240 Main Street 55+ Centre Donations Reserve 2) That Council authorize staff to redistribute and/or close reserve balances as described in this report; and 3) That Council approve AP#084 – Corporate Reserve and Reserve Fund Policy as presented in Attachment 1; and 4) That Council approve an amendment of the Corporate Debt Policy to include a provision that limits new tax-funded debt issuance until a Debt to Reserves Ratio of 1:1 is achieved; and 5) That Council enact By-law 2019-086-FI being a by-law to repeal By-law 2007-175-FI Operating Surplus/Deficit.

1) That Council enact By-law 2019-083-RE being a By-law to prohibit or regulate encroachments on highways and other public lands; and 2) That Council enact By-law 2019-084-RE being a By-law to prohibit or regulate occupancies on highways and other public lands; and 3) That Council enact By-law 2019-085-RE to amend the Delegated Authority By-law 2016-046-RE.

1) That Council direct staff to award the contract for Request for Proposal WS-RFP-19-52 – Consulting Services for Public Railway Grade Crossings Safety Assessment to CIMA Canada Inc. for $29,600.00, excluding all applicable taxes; and 2) That Council direct staff to report back to Council with the results of the assessment.

1) That Council authorize staff to initiate a procurement process based on the Terms of Reference as attached to this report; and 2) That Council authorize the Mayor and Clerk to sign a funding agreement with FLATO Developments Inc., subject to any revisions made by the Town Solicitor.

1) That Council approve the award of WS-RFP-19-26 - Tresstown S. Parkette Construction to Latitude 67 Ltd. in the amount of $282,485.00, excluding taxes; and 2) That Council direct the Treasurer to reallocate monies from the underspend of the design budget for this project to support this award; and 3) That Council authorize the Mayor and Clerk to sign all necessary documents between the Town of Whitchurch-Stouffville and Latitude 67 Ltd. for this work.

That Council read the following by-laws a first, second, third time and passed: 2019-081-PR BEING A BY-LAW to amend By-law 2008-114-PR, to govern and control the parking of vehicles in the Town of Whitchurch-Stouffville (No Parking on a portion of Sandiford Drive). 2019-082-TR BEING A BY-LAW to amend By-law 2008-147-TR, to regulate traffic in the Town of Whitchurch-Stouffville (Reduce speed limit on a portion of Millard Street). 2019-083-RE BEING A BY-LAW to prohibit or regulate encroachments on public highways and other public lands within the Town of Whitchurch- Stouffville, and repealing By-law 2012-136-RE. 2019-084-RE BEING A BY-LAW to prohibit or regulate occupancy on public highways and other public lands within the Town of Whitchurch-Stouffville. Page 8 of 9 Council Minutes July 16, 2019 2019-085-RE BEING A BY-LAW to amend Delegation By-law 2016-046-RE (Schedule “F”). 2019-086-FI BEING A BY-LAW to repeal By-law 2007-175-FI being a by-law to provide the Director of Finance/Treasurer the authority to reallocate any Operating Surplus in accordance with the Council Resolution, or fund any Capital/Operating Deficits.

That Council read Confirmatory By-law 2019-088-MS a first, second and third time and passed.

That there being no further business, Council adjourn the meeting at 5:20 p.m.