Council Meeting

That Council confirm the agenda, as amended.

That Council recess to permit the holding of a Closed Meeting to consider matters with the following exceptions: • Personal matters about an identifiable individual, including municipal or local board employees (Municipal Act, Sec. 239(2)(b)); and Page 2 of 14 Council Minutes December 7, 2021 • A proposed or pending acquisition or disposition of land for municipal or local board purposes (Municipal Act, Sec. 239(2)(c)); and • Litigation or potential litigation, including matters before administrative tribunals affecting the municipality or local board (Municipal Act, Sec. 239(2)(e)).

1) That Council direct Staff to disperse funds from the Thomas Williamson and Alexander Grubin Trust Funds as instructed in Closed Meeting.

1) That Council direct Staff to establish the following process for the Chief Administrative Officer's (CAO's) Performance Review: • In years 1, 2, and 4 of the Term of Council the CAO's goal evaluation and goal setting by Council will take place; and • In year 3 of the Term of Council a 360 review by Council, the Senior Leadership Team, and Peers will take place, including goal evaluation and goal setting by Council; and after compiling the CAO Performance Evaluation Forms, copies of the CAO Final Performance Evaluation shall be made available to the Mayor and all Members of Council; and the Mayor will then review the findings in the CAO Final Performance Evaluation, one on one, with the CAO and report back to Council as to the results of such review.

That Council adopt the minutes from the regular meeting of Council on November 16, 2021, as circulated.

1) That Council refer the delegation from Danny Mallinos regarding programming opportunities with Big Brothers and Big Sisters to Staff for a report back to Council.

1) That Council receive the presentation from Greg Stanisci and Deputy Chief Paulo daSilva regarding the new Community Safety Data Portal for information.

1) That Council approve the following staff reports on the consent agenda and adopt the recommendations contained therein: Page 5 of 14 Council Minutes December 7, 2021 Report No. FTS-027-21 Temporary Borrowing By-Law for 2022 1) That Council enact By-law 2021-115-FI to authorize the Treasurer to borrow a sum or sums not exceeding the aggregate of $4,000,000. Report No. FTS-028-21 By-Law to Levy an Interim Tax Rate for 2022 (F21) 1) That Council enact the Interim Tax Rate By-Law 2021-116-TX to provide for an interim tax levy for 2022. Report No. PW-024-21 Contract Award for WS-RFT-21-86 – Emergency Infrastructure Repairs (2022-2023) 1) That Council approve the contract award for Tender WS-RFT-21-86 – Emergency Infrastructure Repairs to Ontario Water Werx Inc. for an estimated annual value of $77,550.00, plus HST, for a two (2) year term commencing January 1, 2022 and ending December 31, 2023; and 2) That Council authorize staff to approve up to three (3) additional one (1) year terms subject to budget availability, satisfactory vendor performance and mutual agreement; and 3) That Council authorize the Mayor and Clerk to sign all the necessary documents. Report No. CS-015-21 Voting Method for 2022 Municipal Election 1) That Council approve the single source award to Dominion Voting Systems for the optical scan vote tabulator hardware rental, software licence and services for the 2022 Municipal Election in the amount of $67,950, plus applicable taxes, to be funded in 2022 from

1) That Council enact By-law No. 2021-122-RD, being a by-law to assume public works and services within portion of Plan 65M-4582, Watermain Easements located in Part 1 on plan 65R-37334, Storm Sewer Easement located on Parts 9 and 10 on plan 65R-37415 and Part 2 on Plan 65R- 37335.

1) That Council enact By-law No. 2021-104-OP, being a By-law to adopt Official Plan Amendment No. 151 to the Official Plan of the Town of Whitchurch-Stouffville Planning Area, by re-designating the subject lands from Regional Retail Area, Industrial Area and Business Park Area to Hoover Park Mixed Use Area I and direct staff to issue a Notice of Adoption; and 2) That Council enact By-law No. 2021-105-ZO, as amended to add section 3. x) on page 6, to include a maximum 6 metre setback, being a By-law to amend Comprehensive Zoning By-law 2010-001-ZO, by applying site specific zone and provisions and remove holding symbols to rezone the subject lands, Phase 1, from Employment Business Park Exception One Holding symbol Three [(EBP)(1)(h-3)] and Employment Light Exception Two Holding Symbol One [EL(2)(h-1)] to Commercial Page 9 of 14 Council Minutes December 7, 2021 Residential Mixed - Western Approach (CM2) Exception (13) and direct staff to issue a Notice of Passing; and 3) That Council enact By-law No. 2021-105-ZO, being a By-law to amend Comprehensive Zoning By-law 2010-001-ZO, by applying site specific zone and provisions and remove holding symbols to rezone the subject lands, Phases 2 and 3, from General Commercial Exception and Employment Light Exception Two Holding Symbol One [EL(2)(h-1)]Two [CG(2)] to Commercial Residential Mixed - Western Approach (CM2) Exception (13) Holding Symbol Two [CM2(13) (h-2)] and direct staff to issue a Notice of Passing; and 4) That Council con

That Council read the following By-laws a first, second, third time and passed: 2021-104-OP BEING A BY-LAW to adopt Official Plan Amendment No. 151 to the Official Plan for the Town of Whitchurch-Stouffville Planning Area which, on the 1st day of January, 1971 comprised all the lands within the municipal boundary of the area municipality of The Corporation of the Town of Whitchurch Stouffville (southwest corner of Hoover Park Drive and future Rougeview Avenue) (DS-044-21) Page 10 of 14 Council Minutes December 7, 2021 2021-105-ZO BEING A BY-LAW to amend By-law 2010-001-ZO of the Town of Whitchurch-Stouffville (Comprehensive Zoning By-law) for the lands 65R-39641 Parts 7 and 8, as amended to add section 3. x) on page 6, to include a maximum 6 metre setback (DS-044-21) 2021-113-RE BEING A BY-LAW to amend Procedural By-law 2016-001- RE being a by-law to govern the proceedings of Council Meetings (Town Land Acknowledgement). 2021-114-RE BEING A BY-LAW to amend Procedural By-law 2019-026- RE being a by-law to govern the organization, proceedings and administration of Council Appointed Committees for the 2018-2022 Term of Council (Town Land Acknowledgement) 2021-115-FI BEING A BY-LAW to authorize temporary borrowing in the year 2022. (FTS-027-21) 2021-116-TX BEING A BY-LAW to levy an Interim Rate for 2022 upon the taxable properties of The Corporation of the Town of Whitchurch-Stouffville and to repeal By-Law 2021-053-TX. (FTS-028-21) 2021-117-EL BEING A BY-LAW to authorize the use

1) That Council suspend the rules and regulations of Procedural By-law 2016-001-RE, as amended, section (8.13) pertaining to the Reconsideration of a Council Decision, to reconsider the Council decision from the September 21, 2021 Council Meeting, regarding Report No. FR- 007-21 Proposed 2022 Fees and Charges for Fire and Emergency Services and Report No. DS-039-21 Proposed 2022 Fees and Charges for Development Services.

That Council read the following By-law a first, second, third time and passed: 2021-112-FI BEING A BY-LAW to establish fees or charges for services or activities provided by the Town of Whitchurch-Stouffville (General Fees and Charges) and to repeal By-laws 2020-132-FI and 2021-024-FI, as amended to revise: • Item 4. on Schedule 'I' pertaining to the Yearly Burn Permit, as shown on page 64 of 127, to amend the Rate at Effective Date of By-law to be $46.00; and Page 12 of 14 Council Minutes December 7, 2021 • Item 3. c) on Schedule 'G' pertaining to Municipal Staff Cost Recovery, as shown on page 45 of 127 to amend the Additional Description to read as follows: "Loaded Hourly Rate plus Corporate Administrative overhead of 20% will be used to cover staff time where other fees do not apply, for example, but not limited to, staff time involved for site walks prior to and through the processing of applications, coordination with external and internal agencies prior to application submission, any additional meetings and coordination with external and internal agencies required through the processing of applications, time allocated for review and coordination of submissions prior to applications, additional reviews of submissions (beyond formal submissions) during the processing of applications and any others etc. shall be drawn from the Review Deposit."

That Council read Confirmatory By-law 2021-124-MS a first, second and third time and passed.

That there being no further business, Council adjourn the meeting at 8:55 p.m.