Council Meeting

That Council confirm the agenda, as amended.

That Council adopt the minutes from the regular meeting of Council on May 7, 2019, as circulated.

1) That Council approve the participation of the Accessibility Advisory Committee in National Accessibility Week (May 26 – June 1); and 2) That Council request Corporate Communications to work in conjunction with the Accessibility Advisory Committee to post on Social Media and raise awareness about National Accessibility Week.

That Council approve the following staff reports on the consent agenda and adopt the recommendations contained therein: Report No. LCS-017-19 - Waste Water Treatment Agreement Extension No. 2 – Ballantrae Community Centre and Fieldhouse (L04) 1) That the existing Waste Water Treatment Agreement, owned and operated by Ballantrae Natural Resource Centre Incorporated, dated July 14, 2004, be extended to December 31, 2023, under the terms and conditions as set forth in the December 31, 2018 Waste Water Treatment Amending Agreement No. 2; and 2) That the Mayor and Clerk be authorized to execute the Waste Water Treatment Amending Agreement No. 2. Report No. FTS-012-19 - 2018 Investment Report (F12) 1) That Council receive Report No. FTS-012-19 for information. Report No. FTS-015-19 - Vendor Payments (F01) 1) That Council endorse Electronic Funds Transfer (EFT) as the primary means of payment to vendors; and 2) That Council endorse weekly EFT payments and monthly manual cheque payments to vendors; and 3) That Council require vendors to agree to EFT payment for new and renewing contracts, excluding specified exceptions. Report No. FTS-016-19 - Final Capital Budget Allocations (F05) 1) That Council approve an amended 2019 Capital Budget of $16,908,500, not including previously approved projects

1) That Council direct staff to implement Option E: Waive all fees, to administer sidewalk use by Main Street businesses located in Downtown Stouffville for weekend events planned for summer 2019.

1) That Council direct staff to move forward with the negotiation of details for the sale and takeover of ownership of the Barrier-Free Accessible Mobile Washroom to the Markham Fair for $1.00; and 2) That the balance of funds in the account, equaling $8,837.71 be transferred to the Markham Fair pending no further invoices to be processed; and 3) That the Mayor and Clerk be authorized to sign the related documentation to finalize this sale to the satisfaction of the CAO and the Director of Leisure and Community Services.

1) That Council approve the extension of the lease agreement between the Town and the Toronto Region Conservation Authority (TRCA) for the operation of the BMX Track at Bruce’s Mill Conservation Area for an additional five (5) year term, ending June 24, 2024; and 2) That Council authorize the Mayor and Clerk to sign the Lease Acknowledgement, as outlined in attachment 1.

1) That Council direct staff to separate Water Meter Program Part C – Interim Meter Reading from the Water Meter Program contract (WS-RFP-17-01) and form a separate contract with the incumbent provider, Neptune Technology Group (Canada) Ltd.; and 2) That Council authorize staff to hire temporary data entry clerks for a 10- month period, to support the water meter replacement program; and 3) That Council authorize the Mayor and Clerk to sign all necessary documents.

1) That Council direct staff to exempt the “Stouffville Welcome Wagon” from Administrative Policy #71 and allow their information to be displayed at the Town Offices.

1) That Council approve the award of contract for Request for Tender WS- RFT-19-24 – Supply and Delivery of Two (2) Single Axle Plow Units to Currie Truck Centre for $552,924.44 including 13% HST; and 2) That Council authorize Staff to dispose of all applicable surplus vehicles and equipment and return all proceeds from the disposal to Capital Reserves; and Page 6 of 14 Council Minutes May 21, 2019 3) That Council authorize the Mayor and Clerk to sign all necessary documents.

1) That Council direct staff to amend the Procedural By-law Section 7.1 Order of Business for a Regular Council Meeting with regard to the Holding of a Closed Meeting of Council as defined in Option A of this report; and 2) That Council direct staff to amend the 2019 Council Meeting Schedule to have the following start times for Regular Council Meetings for the purposes of adjourning into Closed Meeting, as required: • Council Members Start Times: 3:00 p.m. or 6:00 p.m. • Published Public Start Times: 4:00 p.m. or 7:00 p.m.

Whereas there have been growing interest from the development industry in the lands along The Highway 48 corridor between 19 Avenue in the City of Markham and Bethesda Side Road in the Town of Whitchurch-Stouffville; and Whereas development along the Highway 48 corridor is limited by access requirements through its designation as a Provincial highway; and Whereas Council at its meeting on May 15, 2018 adopted OPA 145 to establish updated policies for the Gateway Mixed-use Area at the intersection of Main Street and Highway 48; and Whereas Council at its meetings on March 19 and May 7, 2019 expressed support of employment land conversion from two major landowners at Hoover Park Drive and Highway 48, which will bring new opportunities to enhance the area; and Page 8 of 14 Council Minutes May 21, 2019 Whereas Council at its meeting on May 15, 2018 directed staff to work with City of Markham staff in a Joint Working Group to review all options for transportation, transit, pedestrian connectivity, public safety and municipal services which would benefit both municipalities, and City of Markham Council responded to the Town of Whitchurch-Stouffville Council initiative at its meeting on September 10, 2018 and directed its staff to participate in the Joint Working Group; and Whereas the Province of Ontario has just released a new Growth Plan for the Greater Golden Horseshoe, which allows the Town to expand and/or adjust its settlement area boundaries in advance of/or outside York Reg

Whereas at the December 11, 2018 Council Meeting, Council directed staff to open Franklin Street and Burkholder Street west of Park Drive immediately and implement a three-way stop control at the intersection of Burkholder Street; and Whereas at the December 11, 2018 Council Meeting, Council directed staff to present a traffic study for the area including options for future Burkholder Street access to Memorial Park at the Memorial Park Public Information Centre planned for Spring 2019; and Whereas the opening of Burkholder Street has increased the commuter traffic flow from Monday to Friday to and from the GO Station and created an unsafe use of the park area; and Whereas the results of the Memorial Park Public Information Centres are being compiled and staff anticipate bringing a report to Council by the end of June to which implementation of any decisions would not occur immediately; and Whereas Council recognizes an immediate need to improve motorist and pedestrian safety in the neighbourhood during the summer months. Therefore, be it resolved that Council direct staff to report back on the implications of implementing temporary speed humps on Burkholder Street and the Leisure Centre driveway, including projected costs; and That Council direct staff to temporarily close Burkholder Street on weekends and long weekends from May to September 2019, for pedestrian safety during the summer months.

Whereas the Government of Ontario has recently introduced Bill 108, More Homes, More Choice Act, which affects a number of provincial legislations including the Local Planning Appeal Tribunal Act and the Planning Act; and Whereas Council on July 18, 2017, supported Bill 139 to restructure the Ontario Municipal Board appeals process and procedures and replace it with the Local Planning Appeal Tribunal (LPAT); and Whereas the existing LPAT’s process and procedures provide municipalities with greater decision-making authority on how our communities will grow and evolve; and Whereas Bill 108 proposes to reinstate the rules of the Ontario Municipal Board and awards LPAT the ability to override municipal decisions regardless of the Council’s position on the planning application; and Whereas Bill 108 further proposes to reduce the time for Council to make a decision on official plan amendment, zoning by-law amendment and draft plan of subdivision matters; and Whereas when Council is unable to make a decision within the reduced review time, an applicant may bypass Council by launching an appeal to the LPAT for a decision. Therefore, be it resolved that the Town of Whitchurch-Stouffville join other York Region municipalities in support of the Province’s effort to streamline the planning process; and That the Town of Whitchurch-Stouffville join other York Region municipalities to express concerns to the Province regarding the proposed changes to the LPAT that will significantly weaken

That Council read the following by-law a first, second, third time and passed: 2019-064-AP BEING A BY-LAW to appoint Municipal Law Enforcement Officers, Officers, Municipal Weed Inspectors, and Licensing Officers for The Corporation of the Town of Whitchurch-Stouffville and repeal By-laws 2019- 027-AP, 2019-033-AP and 2019-045-AP.

That Council recess at 4:20 p.m. to permit the holding of a Closed Meeting in the Whitchurch Room to consider matters with the following exceptions: • Personal matters about an identifiable individual, including municipal or local board employees (Municipal Act, Sec. 239(2)(b))

1) That Council approve the Planning Technician contract position be made a permanent position retitled as Assistant Planner; and 2) That Council authorize a budget of $125,000.00 for the purpose of purchasing workstations for the reconfiguration of the floorplan for the Planning Division.

That Council read Confirmatory By-law 2019-066-MS a first, second and third time and passed.

That there being no further business, Council adjourn the meeting at 4:53 p.m.