Council Meeting

That Council confirm the agenda, as amended.

That Council recess to permit the holding of a Closed Meeting in the Whitchurch Room to consider matters with the following exceptions: • A proposed or pending acquisition or disposition of land for municipal or local board purposes (Municipal Act, Sec. 239(2)(c)).

1) That Council authorize Staff to proceed as directed in Closed Meeting.

That Council adopt the minutes from the regular meeting of Council on June 1, 2022, as circulated.

1) That Council refer the delegation from Emma Wood regarding Good Food Impact to Staff for a report back to Council.

1) That Council approve the following staff reports on the consent agenda and adopt the recommendations contained therein: Report No. CAO-006-22 Closed Meeting Investigation 1) That Council, in accordance with subsection 239.2 (11) of the Municipal Act, 2001, receive the Closed Meeting Investigation Report, making the report available to the public as Attachment 1 to this staff report; and 2) That Council direct Town Staff and Members of Council to always consider both the objectives of open and transparent local government when it comes time to “report out” what has occurred at a closed meeting, and the need to protect the public interest which is the very purpose for why the matter was considered in a closed setting in the first place. Page 4 of 12 Council Minutes June 15, 2022 Report No. CAO-004-22 Appointment of Joint Compliance Audit Committee 1) That Council enact by-law 2022-063-RE to establish the Terms of Reference for the 2022-2026 Joint Compliance Audit Committee; and 2) That Council enact by-law 2022-064-AP to appoint a Joint Compliance Audit Committee. Report No. DS-026-22 Bethesda Road Developments Limited (Bona Lands) – Site Alteration Exemption 1) That Council authorize staff to exempt the Bethesda Road Developments Limited (Bona Lands) from Site Alteration By-Law 2019-068-RE; and 2) That Council direct Staff to issue a Site Alteration Permit for the Bethesda Road Developments Limited (Bona Lands) prior to Draft Plan Approval; and 3) That Council direct staff

1) That Council receive Report No. CAO-005-22 for information and direct Staff to bring forward an amendment to the existing Noise By-law to prohibit the operation of Commercial Construction Equipment on Saturdays until 8:00 a.m.

1) That Council receive the Auditor’s Year-end and Final Audit Report presentation for information purposes, presented as Attachments 1 and 2; and 2) That Council approve the 2021 Audited Consolidated Financial Statements of the Corporation of the Town of Whitchurch-Stouffville, presented as Attachment 3; and 3) That Council approve the 2021 Financial Statements of the Town of Whitchurch-Stouffville Trust Funds, presented as Attachment 4; and Page 6 of 12 Council Minutes June 15, 2022 4) That Council receive the 2021 Statement of Reserves and Reserve Funds, presented as Attachment 6; and 5) That Council receive the 2021 Treasurer’s Statement of Development Charges, presented as Attachment 7; and 6) That Council receive the 2021 Report on Building Fees, presented as Attachment 8.

1) That Council adopt the Fire and Emergency Services Master Plan as attached as Attachment 1; and 2) That Council receive the Community Risk Assessment for information as attached as Attachment 2; and 3) That Council direct staff to consider the recommendations in the Fire and Emergency Services, Fire Master Plan during ongoing annual Capital and Operating Budget planning processes.

1) That Council receive the draft 2022 Asset Management Plan and the presentation for information.

1) That Council receive the presentation and endorse in principle the Natural Heritage Resources Study (Attachment 1 to this report) to inform the Town’s Official Plan Review; and 2) That Council direct Staff to work with York Region Agricultural Committee Regional Planning Staff to address contradictory Provincial Policy Statements that are impacting the agricultural industry within Whitchurch-Stouffville and York Region.

That Council recess at 6:27 p.m.

WHEREAS the safety of all road users in Whitchurch-Stouffville is of primary importance; and WHEREAS Stouffville Road (Regional Road 14), from Highway 48 to the west Town limit, is a Regional road under the jurisdiction of York Region; and WHEREAS traffic controls for Regional road intersections are within the jurisdiction of York Region; and Page 8 of 12 Council Minutes June 15, 2022 WHEREAS residents of Whitchurch-Stouffville have raised concerns regarding the safety of Regional road intersections along the Stouffville Road corridor; and WHEREAS numerous traffic accidents of high severity have occurred at Regional road intersections along Stouffville Road; and WHEREAS appropriate intersection control improvements serve to improve safety by decreasing the likelihood and severity of traffic accidents; and WHEREAS traveler safety is a key focus area of the York Region 2022 Draft Transportation Master Plan, to be further implemented through the Region’s Traveler Safety Plan which is currently being prepared. NOW THEREFORE BE IT RESOLVED THAT the Town of Whitchurch- Stouffville request that York Region investigate the feasibility of converting signalized Regional road intersections along the Stouffville Road corridor to roundabouts, where applicable, and proceed to design and construction phases as appropriate; and THAT the Town of Whitchurch-Stouffville request that York Region investigate the addition of prepare-to-stop signs on Regional Road intersections along the Stouffvill

1) That Council approve Contract Award of Request for Tender WS-RFT-22-33 – Supply and Delivery of 2022 Light Duty Vehicles, Parts D and F to Blue Mountain Chrysler Ltd.; and 2) That Council approve Staff to obtain a minimum three (3) quotes for the purchase of Light Duty Vehicles (Parts A, B, and C) in 2022 through a separate procurement process; and Page 9 of 12 Council Minutes June 15, 2022 3) That Council direct staff to defer the purchase of a ¾ Ton Cargo Van (Part E) to 2023 and return the funding to the appropriate capital reserve; and 4) That Council authorize the Mayor and Clerk to sign all the necessary documents.

1) That Council direct Staff to waive the General Admission fees at the Whitchurch-Stouffville Museum and Community Centre from July 4, 2022 – December 31, 2022; and 2) That Council enact By-law 2022-068-FI to amend Fees and Charges By-law to waive the General Admission fees at the Whitchurch-Stouffville Museum and Community Centre from July 4, 2022 – December 31, 2022.

1) That Council direct Staff to release a Request for Proposal (RFP) for the Design, Build and Operation of a multi-sport Air-Supported Structure located at Ballantrae Park.

That Council read the following By-laws a first, second, third time and passed: 2022-063-RE BEING A BY-LAW to establish the Terms of Reference for the 2022-2026 Joint Compliance Audit Committee. (CAO-004-22) 2022-064-AP BEING A BY-LAW to appoint a Joint Compliance Audit Committee, and repeal by-law 2018-062-AP. (CAO-004-22) 2022-065-PR BEING A BY-LAW for temporary parking restrictions to accommodate the Strawberry Festival and Canada Day events for the Town of Whitchurch-Stouffville. 2022-066-OP BEING A BY-LAW to adopt Official Plan Amendment No. 152 to the Official Plan for the Town of Whitchurch-Stouffville Planning Area which comprise all the lands within the municipal boundary of the area municipality of The Corporation of the Town of Whitchurch-Stouffville (5061 Stouffville Road). (DS-029-22) 2022-067-ZO BEING A BY-LAW to amend Comprehensive Zoning By-law 2010-001-ZO of the Town of Whitchurch-Stouffville – Section 3, Section 7, and Section 9. (DS-028-22) 2022-068-FI BEING A BY-LAW to amend fees or charges for services or activities provided by the Town of Whitchurch-Stouffville, By-law 2021-112- FI (Schedule “K” – Service Area: Museum). (LCS-005-22)

That Council read Confirmatory By-law 2022-070-MS a first, second and third time and passed.

That there being no further business, Council adjourn the meeting at 7:51 p.m.