Council Meeting

That the Regular Council Minutes of June 4, 2025 be approved, as circulated.

That the presentation by Ute Maya-Giambattista, O2 and Cam Parkin, O2, be received for information.

That Council receive Report No. DS-032-25 for information.

That Council receive Report No. DS-028-25 the presentation by Ute Maya-Giambattista, O2, David Mair, O2 and Nancy Neale, Watson , be received for information.

That Council approve Items 9.5, 9.6,9.8,9.10,9.11,9.13,9.15,9.16 and 9.21 on the Consent Agenda and adopt the recommendations contained therein.

That Council direct Town staff to work to support Regional staff on the Phase 2 Long-Term Growth Phase 2 Water and Wastewater Servicing Feasibility Study. That Council direct staff to continue to communicate with the Province to address partial servicing limitations in Ballantrae-Musselman’s Lake. That Council direct staff to undertake an Official Plan Amendment to incorporate OPA136 policies into the Town’s new Official Plan, once the new Official Plan is approved by the Province.

That Council direct Staff to issue a Notice of Decision to approve Revisions to Draft Plan of Subdivision File No. 19T(W)-20.004, subject to the Conditions as set out in Attachment 3 to Report No. DS-029-25, in accordance with Section 51(31) of the Planning Act.

That Council approves the 2025 Village of Stouffville Advisory Committee (VSAC) Work Plan, and the associated budget allocation as outlined in this report.

That Council approve the addition of Commemorative Lighting to the Municipal Flag Policy (AP No. 96), as outlined in Attachment 1; and further that the policy be renamed to Municipal Flag & Commemorate Lighting Policy.

That Council approve the revised Public Notice Policy.

That Council authorize the advancement of DC eligible projects W01, WW17, and WW18 to the 2025 Capital Budget; That Council authorize the award of the design and construction of DC eligible projects part of WW17 and WW33 to Bethesda Road Developments Limited (BRDL); That Council authorize the award of the design and construction of eligible projects W01, part of WW17, and WW18 to TH (Bethesda) Developments Inc.; That Council direct staff to enter into the necessary agreements with the developer Bethesda Road Developments Limited (BRDL), subject to the Town’s legal department review and amendments; That Council direct staff to enter into the necessary agreements with the developer TH (Bethesda) Developments Inc., subject to the Town’s legal department review and amendments; and That Council authorize the Mayor and Clerk to execute the necessary documents.

That Council direct staff to submit an application to the Green Building Retrofit Fund in the maximum amount of $200,000 to support the completion of a $250,000 ASHRAE Level III Energy Conservation Study focused on municipal facilities and renewable energy opportunities; Funding for the Town’s share of the Study to be reallocated from Facility Lifecycle Upgrades within the approved 2025 Capital budget ; That Council authorize the Mayor and Clerk to execute any associated agreements, declarations, or documentation as required to secure funding.

That Council repeal By-law 2025-048-FI; and That Council bring forward a replacement By-law to establish rates and levy taxes for the Town of Whitchurch-Stouffville for the year 2025.

That Council receive the memorandum for information.

That Council requests staff to bring back a report that outlines an implementation plan and all costs associated with Option A: Common Drop-off Area, as outlined in the report, with the following changes: That recycling collection be removed from this Option; That up to four (4) garbage containers be purchased and provided; That the capital cost of installation of the garbage containers be paid back by the special tax levy for the Downtown Stouffville Area; That staff determine an appropriate schedule for waste collection in the Downtown Stouffville Area; and That the annual cost of collections be paid by the special tax levy for the Downtown Stouffville Area.

That Council recess into Closed Session at 11:44 p.m. to consider Items 14.1 with the following exception: A position, plan, procedure, criteria or instruction to be applied to any negotiations

That council recess for lunch after closed session until 1:00 p.m.

That Council approve the draft 2025 Asset Management Plan for the proposed levels of service and the accompanying presentation.

That Council receive the Audit Findings Report and presentation for information, presented as Attachment 1; That Council approve the 2024 Draft Audited Consolidated Financial Statements of the Corporation of the Town of Whitchurch-Stouffville, presented as Attachment 2; That Council approve the 2024 Draft Audited Financial Statements of the town of Whitchurch-Stouffville Trust Funds, presented as Attachment 3; That Council receive the 2024 Statement of Reserves and Reserve Funds, presented as Attachment 5; That Council receive the 2024 Treasurer’s Statement of Development Charges, presented as Attachment 6; and That Council receive the 2024 Report on Building Fees, presented as Attachment 7.

That Council refer the deputation from Lisa McKee, Stouffville Resident, to staff.

That Council refer the presentation from Laura Miller to staff.

That Council receive the deputation from Michael Matthy, Applicant for information.

That Council receive the deputation from David McKay, MHBC Planning representing Ambria (Lincolnville) Limited for information.

That Council receive the deputation from Michael Cook, Davies Howe LLP for information and refered to staff.

That Council receive the deputation from Paul McDowell, Representing Willowgrove received for information and

That Council endorse the various levels of service as outlined in this report.

main motion be amended to include the following in point 3 after By-law 2025-055-ZO “as amended to increase the minimum total of 160 square metres of floor area for commercial uses to minimum total of 360 square metres;" and That the draft plan conditions be amended to include the following clause: “Prior to registration of the subdivision, the Owner shall execute the cost share agreement and other agreements of the Stouffville Phase 3 East Landowners Group, and provide the Town written acknowledgement from the Trustee appointed pursuant to that cost share agreement and other agreements, that the Owner has signed the cost share agreement, other agreements and/or made payments required by the cost share agreement and other agreements, and that the plan may be released for registration.”; and That point 2 be amended following Condition of Approval to include "as amended to include an additional condition."

That Council approve Draft Plan of Subdivision File No 19T(W)-20.007 and Zoning By-law Amendment File No. ZBA20.013, to facilitate the development of stacked townhouses and a mixed-building, comprising of 506 residential units; That Council direct staff to issue a Notice of Decision by approving Draft Plan of Subdivision File No 19T(W)-20.007 to facilitate the creation of four (4) blocks for the development of a mixed-use building and residential stacked townhouse subdivision, as shown on Attachment 3, subject to the Conditions of Approval, as amended to include an additional condition , set out in Attachment 4 to this Report; That Council direct staff to forward the By-law 2025-055-ZO, as amended to increase the minimum total of 160 square metres of floor area for commercial uses to minimum total of 360 square metres ; being a By-law rezone the subject lands from Agricultural (AG) to Residential New Four Exception 29 [RN4(29)] and Residential New Five Exception Eight Holding Symbol Forty Eight [RN5(8)(h-48)] and direct staff to issue a Notice of Passing; and, That Council confirm that notwithstanding the proposed Zoning By-law Amendment is different from that proposed at the March 5, 2025 Statutory Public Meeting, the revisions are minor in nature and that no further Statutory Public Meeting is required in accordance with Section 34(17) of the Planning Act .

That the draft plan conditions be amended to include the following clause: “Prior to registration of the subdivision, the Owner shall execute the cost share agreement and other agreements of the Stouffville Phase 3 East Landowners Group, and provide the Town written acknowledgement from the Trustee appointed pursuant to that cost share agreement and other agreements, that the Owner has signed the cost share agreement, other agreements and/or made payments required by the cost share agreement and other agreements, and that the plan may be released for registration.” and That point 2 of the main motion be amended to add "as amended to include an additional condition" following Conditions of Draft Plan Approval of Subdivision.

That Council direct staff to bring forward the By-law No. 2025-052-ZO to amend the Town of Whitchurch-Stouffville Comprehensive Zoning By-law 2010-001-ZO to rezone the lands from Agricultural (AG) and Environmental (ENV) zones to Residential New Four Exception Twenty Seven holding symbol forty eight [RN4(27)(h-48)], Residential New Four Exception Twenty Eight [RN4(28)], Residential New Five Exception Five [RN5(5)], Residential New Five Exception Six holding symbol forty eight [RN5(6)(h-48)], Residential New Five Exception Seven holding symbol forty eight [RN5(7)(h-48)], Open Space (OS) and Environmental (ENV) zones; That Council approve the Conditions of Draft Plan Approval of Subdivision and the Phasing Plan, as amended to include an additional condition , attached as Attachment 3 to this report, for File No. 19T(W)19.002; That Council direct staff to issue Notice of Decision for the Draft Plan of Subdivision and Notice of Passing for the Zoning By-law No. 2025-052-ZO, for the aforementioned applications as required by the Planning Act ; and That Council confirm that notwithstanding that the proposed Zoning By-law Amendment as attached to this report is different than the Zoning By-law amendment as proposed at the September 29, 2021 Statutory Public Meeting and December 11, 2024 Council meeting, the revisions are minor in nature and that no further statutory Public Meeting is required.

That Council direct staff to bring forward the By-law No. 2025-056-ZO to amend the Town of Whitchurch-Stouffville Comprehensive Zoning By-law 2010-001-ZO by applying a site specific Agricultural Exception Fourteen Zone [AG)(14)] to the westerly portion of the subject property, and Agricultural Exception Fourteen Holding Symbol One [AG(14) (h-1)] Zone to the easterly portion the subject property; and, That Council confirm that notwithstanding that the proposed Zoning By-law A mendment differs from that proposed at the April 16, 2025, Statutory Public Meeting, the revisions are minor in nature , and that no further Statutory Public meeting is required.

That Council direct Staff to issue a Notice of Decision to approve Revisions to Draft Plan of Subdivision File No. 19T(W)-22.004, subject to the Conditions as set out in Attachment 3 to Report No. DS-030-25, in accordance with Section 51(31) of the Planning Act.

That the point 3 of the main motion, be amended to include the following after By-law 2025-053-ZO “As amended” to add additional uses as follows: Convenience Store Day Care Centre Dwelling Unit above a Commercial Use Live Work Use Office Personal Service Establishment Retail Store Restaurant Studio Take-out Restaurant Veterinary Clinic”

That Council approve Draft Plan of Subdivision File No 19T(W)-20.005, Draft Plan of Condominium File No. CDM20.003, and Zoning By-law Amendment File No. ZBA20.005, to facilitate the creation of nine (9) new residential lots for a total of ten (10) single detached dwelling lots, two open space blocks and a new street within a Plan of Condominium; That Council direct Staff to issue a Notice of Decision by approving Draft Plan of Subdivision File No. 19T(W)-20.007 and Draft Plan of Condominium File No. CDM20.003, to facilitate the creation of four (4) blocks and ten (10) single detached dwelling lots, under a single registered M-Plan, as shown on Attachments 3 and 4, subject to the Conditions of Approval set out in Attachment 5 to this Report; That Council direct staff to bring forward the By-law 2025-053-ZO, as amended, being a By-law to amend the Town’s Comprehensive Zoning By-law 2010-001-ZO to rezone the lands located at 14609 Woodbine Avenue from Development Reserve (D) zone to Residential Private Services zone with Exception Nine [RPS(9)] and Residential Private Services zone with Exception Ten [RPS(10)]; and That Council confirm that notwithstanding the proposed Zoning By-law Amendment is different from that proposed at the September 28, 2022 Statutory Public Meeting, the revisions are minor in nature and that no further Statutory Public Meeting is required in accordance with Section 34(17) of the Planning Act .

That the main motion be amended to include “With the 10 acres being changed to 9.9 acres.”

That Council direct staff to bring forward an updated Firearms By-law in the fall of 2025 based on the recommendations set out in section 3.3 of this report, With the 10 acres being changed to 9.9 acres.

That Council bring forward a bylaw to amend the Delegation of Authority By-law 2024-123-RE to reflect the change in delegated authority, allowing the Commissioner of Engineering and Public Works to determine the required security amount for pre-servicing and servicing agreements related to development applications on a case-by-case basis.

That Council direct staff to bring forward a By-law to amend Schedule “L” of the Town’s Fees and Charges By-law 2024-144-FI

That Council read the By-laws, Item 12.1,12.2 and 12.4, a first, second, and third time and passed as amended and t hat Council read the By-laws, Items 12.3, 12.5, 12.7 and 12.7, a first, second, and third time and passed.

That Council direct Staff to proceed as directed in Closed Meeting.

That Council read Confirmatory By-law 2025-061-MS a first, second and third time and passed.

That there being no further business, Council adjourned the meeting at 3:36 p.m.