Council Meeting

That Council confirm the agenda, as amended.

That Council recess at 4:05 p.m. to permit the holding of a Closed Meeting in the Whitchurch Room to consider matters with the following exceptions: • Educating or training Members, provided that no Member discusses or otherwise deals with any matter in a way that materially advances the business or decision-making of Council (Municipal Act, Sec. 239(3.1)). • Personal matters about an identifiable individual, including municipal or local board employees (Municipal Act, Sec. 239(2)(b)). • Litigation or potential litigation, including matters before administrative tribunals affecting the municipality or local board (Municipal Act, Sec. 239(2)(e)). • Personal matters about an identifiable individual, including municipal or local board employees (Municipal Act, Sec. 239(2)(b)).

That Council direct Staff to post the vacant Library Board position for community applications.

That Council authorize Staff to proceed as directed in the Closed Meeting.

That Council receive the report for information.

That Council adopt the minutes from the regular meeting of Council on June 21, 2023, as circulated.

That Council receive the delegation from Suzette Strong, Markham Stouffville Hospital Foundation, and Elena Pacheco, Oak Valley Health, regarding the update on Markham Stouffville Hospital for information.

That Council refer the delegation from Roger Davidson and Kimberly Clark, Stouffville Lions Club, regarding environmental concerns to Staff for a report back to Council.

That Council refer the delegation from Anna Yuan and Alan Young regarding Markview Road to Staff for a report back to Council at the September 27, 2023 Council Meeting.

That Council refer the delegation from Murray Pattenden, Stouffville Legion, Branch 459, regarding decommissioned military tank and relocation of the cenotaph to Staff for a report back to Council.

That Council receive the presentation from Jeffrey Abrams, Principles Integrity, regarding the Integrity Commissioner's Annual Report for information.

That Council approve the following staff reports on the consent agenda and adopt the recommendations contained therein: Council Minutes September 13, 2023 Report No. PW-017-23 Alternate Procurement Approval – Supply and Delivery of Light Duty Vehicles 1) That Council approve Staff to obtain a minimum three (3) quotes for the purchase of one (1) mid-size pickup truck and one (1) ¾ ton pickup truck through an alternate procurement process; and 2) That Council authorize the Department Head, Treasurer and CAO to approve the purchase of a mid-size pickup truck and a ¾ ton pickup truck through an alternate procurement process on the provision the vehicles are within the approved budget amount; and 3) That Council authorize the Treasurer to fund the additional budget required for one ¾ ton pickup truck totalling $9,700.00 from within the Fire Capital Program; and 4) That Council authorize the Mayor and Clerk to sign all the necessary documents. Report No. DS-042-23 Proposed Amendments to Conditions of Approval for Draft Plan of Subdivision – 11776 Highway 48 [File No. 19T(W)-20.004] 1) That Council direct staff to amend Conditions of Draft Plan Approval for 19T(W) - 20.004 as outlined in Report No. DS-042-23. Report No. DS-043-23 Subdivision Assumption By-Law – Tovtel Phase 2B Blocks 2 and 3 within Plan 65M-4153 1) That Council enact By-law 2023-086-RD being a By-law to assume public works and services within Plan 65M-4153. Report No. FR-002-23 Fire Department Establishing and Regul

1) That Council approve the award of WS-RFP-23-51 - Architectural Design, Consulting and Contract Administration Services for a Joint Fire Station and Paramedic Response Station to Thomas Brown Architects Inc. in the amount of $980,840, including taxes, and 2) That Council authorize the Mayor and Town Clerk to sign all necessary documents between the Town of Whitchurch-Stouffville, the Regional Municipality of York and Thomas Brown Architects Inc. for this facility, subject to any revisions made by the Town Solicitor.

That Council approve a holiday closure for Town Hall (111 Sandiford Drive) for the week between Christmas Eve and New Year's Day and that employees shall be permitted to use their time bank to keep their pay whole, and that this holiday closure only applies to employees that work at Town Hall and will come into effect as of December 24, 2023, and that Town Hall be opened on Easter Monday starting in 2024 and that employees will be provided a floater day in lieu of Easter Monday each year where applicable.

1) That Council adopt the housing target of 6,500 new dwelling units by 2031 as allocated by the Province of Ontario; and 2) That Council endorse the Town of Whitchurch-Stouffville Municipal Housing Pledge that forms Attachment 5 to this report; and 3) That the Mayor be authorized to advise the Minister of Municipal Affairs and Housing that the Town of Whitchurch-Stouffville accepts its housing target of 6,500 units by 2031 and to submit the Town’s Municipal Housing Pledge prior to October 15, 2023; and 4) That Planning Staff report back to Council on a semi-annual basis on the progress towards the Municipal Housing Pledge; and 5) That a copy of this report be circulated to the Minister of Municipal Affairs and Housing, York Region, and all York Region local area municipalities by October 15, 2023.

That Council read the following by-laws a first, second, third time and passed: 2023-085-RD BEING A BY-LAW to establish Block 2 on Plan 65M-4153 as public highway (Azimuth Lane) (DS-043-23). 2023-086-RD BEING A BY-LAW to assume a public walkway and a certain highway (Azimuth Lane) (DS-043-23). 2023-087-RD BEING A BY-LAW to establish the 0.30 metre reserve, being the one-foot reserve on PL M798 on the easterly limit of Harding Gate between the production westerly of the northernly limit of Lot 3 and the southernly limit of Main Street (Harding Gate), as public highway. 2023-088-FR BEING A BY-LAW to Establish and Regulate a Fire Department for the Town of Whitchurch-Stouffville and to repeal Bylaw 2010-030-FR (FR-002-23). 2023-089-RD BEING A BY-LAW to provide for the numbering of buildings along highways and for affixing numbers to the buildings (Baker Hill Boulevard, Chasmer Court, Maggies Way, Elmer Avenue and Harjones Avenue). Council Minutes September 13, 2023 2023-090-RD BEING A BY-LAW to provide for the naming of the streets in registered Plan 65M-3951 (Sam Miller Way, Rougeview Avenue and Bruels Lane) and to repeal By-law 2006-031-RD. 2023-091-RD BEING A BY-LAW to provide for the naming of the streets in the Bloomington Subdivisions, being registered Plan 65M-4747 and Draft Plan 19T-83.015 (13531 Ninth Line) (Burnett Farm Drive, Royale Garden Way, Green Gables Crescent, Maxson Lane) and to repeal By- law 2013-084-RD. 2023-092-RD BEING A BY-LAW to provide for the naming o

That Council read Confirmatory By-law 2023-094-MS a first, second and third time and passed.

That there being no further business, Council adjourn the meeting at 9:10 p.m.