Council Meeting (Budget Meeting)

That Council confirm the agenda, as amended.

That Council recess at 9:01 a.m. to permit the holding of a Closed Meeting in the Whitchurch Room to consider matters with the following exceptions: • Litigation or potential litigation, including matters before administrative tribunals affecting the municipality or local board (Municipal Act, Sec. 239(2)(e)).

1) That Council authorize staff to proceed as directed in Closed Meeting.

1) That Council approve a 2023 Operating Budget Grant to the Whitchurch-Stouffville Public Library including Latcham Art Centre of $2,751,080.

1) That Council receive the 2023 Operating and Capital Budget Transmittal & Approval Report Presentation for information.

1) That Council approve the Subtotal Base Budget on page 49 of the 2023 Operating and Capital Budget Transmittal & Approval Report Presentation, as presented.

1) That Council approve the Cost of Living Allowance (COLA) on page 50 of the 2023 Operating and Capital Budget Transmittal & Approval Report Presentation, as presented.

1) That Council approve the Operating Business Cases on page 52 of the 2023 Operating and Capital Budget Transmittal & Approval Report Presentation, identified below as presented: • Finance Specialist - conversion • Building Code Technician • Planning Coordinator • Development Services Administration Clerk • Maintenance Technician • Supervisor – Events & Community Partnerships • Marketing & Communications Coordinator • Manager, Environmental Services • Water/Wastewater Operator

That Council recess at 11:39 a.m. to permit the holding of a Closed Meeting in the Whitchurch Room to consider matters with the following exceptions: • Personal matters about an identifiable individual, including municipal or local board employees (Municipal Act, Sec. 239(2)(b)).

1) That Council approve the Graphic Designer and Client Services Coordinator on page 52 of the 2023 Operating and Capital Budget Transmittal & Approval Report Presentation, as presented.

1) That Council approve the four Suppression Firefighters on page 52 of the 2023 Operating and Capital Budget Transmittal & Approval Report Presentation, as presented.

1) That Council approve the Deputy Fire Chief on page 52 of the 2023 Operating and Capital Budget Transmittal & Approval Report Presentation, as presented.

1) That Council approve one Operator on page 52 of the 2023 Operating and Capital Budget Transmittal & Approval Report Presentation, as presented; and 2) That Council defer one Operator on page 52 of the 2023 Operating and Capital Budget Transmittal & Approval Report Presentation to the 2024 Budget.

1) That Council approve Community Improvement Program 1, in principle, on page 52 of the 2023 Operating and Capital Budget Transmittal & Approval Report Presentation, as presented; and 2) That Council direct staff to report back in 2 months with further direction.

1) That Council approve Community Improvement Program 2 – Patio, in principle, on page 52 of the 2023 Operating and Capital Budget Transmittal & Approval Report Presentation, as presented; and 2) That Council direct staff to report back on the effectiveness of the program, the construction, and legal ramifications of potential issues in regard to proximity to traffic for the Town and participating businesses.

1) That Council approve Sequential Number 1: Transformation, Strategy & Innovation and Sequential Number 3: By-law Vehicle, Replace – 2013 By-law 1 on page 53 of the 2023 Operating and Capital Budget Transmittal & Approval Report Presentation, as presented.

1) That Council approve Sequential Number 2: General Admin Study on page 53 of the 2023 Operating and Capital Budget Transmittal & Approval Report Presentation, as presented.

1) That Council approve page 54 of the 2023 Operating and Capital Budget Transmittal & Approval Report Presentation, as presented.

1) That Council approve page 55 of the 2023 Operating and Capital Budget Transmittal & Approval Report Presentation, as presented.

1) That Council approve page 56 of the 2023 Operating and Capital Budget Transmittal & Approval Report Presentation, as amended as shown below: Sequential Number 21: Gormley & Vandorf Servicing EA, amend to Vandorf Servicing EA only, reduce $1,000,000 to be $500,000. Sequential Number 24: Sustainable Development Standards, defer $150,000 to future as Bill 23 has impact on sustainable development standards for municipalities. Sequential Number 27: Financial/Non‐Financial Incentives for Affordable Housing, redirect $50,000 to Parkland Acquisition Strategy. Page 8 of 15 Council Minutes March 1, 2023 Sequential Number 28: Climate Change Action Plan and Policy Study, defer $200,000 to future as department resources are not available in 2023.

1) That Council approve page 57 of the 2023 Operating and Capital Budget Transmittal & Approval Report Presentation, as amended as shown below: Sequential Item 32: Wood Chipper Replace (#128-14), approved in principle, if Sequential Item 32 cannot be delivered in 2023, Council direct staff to provide a memorandum and to reallocate the $140,000 to Tree Planting.

1) That Council defer Sequential Number 47: Edward St. Reconstruction on page 58 of the 2023 Operating and Capital Budget Transmittal & Approval Report Presentation, and direct staff to reallocate $1,560,000 to upgrade the Edward St. area and remove $6,000,000 from the capital budget.

1) That Council approve page 58 of the 2023 Operating and Capital Budget Transmittal & Approval Report Presentation, as presented.

1) That Council approve page 59 of the 2023 Operating and Capital Budget Transmittal & Approval Report Presentation, as presented; and 2) That Council amend page 57 of the 2023 Operating and Capital Budget Transmittal & Approval Report Presentation, as shown below: Sequential Number 36: Westfield Estates Drainage Easement Rehabilitation Ph2, reduce $200,000 to be $100,000.

1) That Council approve page 60 of the 2023 Operating and Capital Budget Transmittal & Approval Report Presentation, as presented.

1) That Council approve page 61 of the 2023 Operating and Capital Budget Transmittal & Approval Report Presentation, as presented.

1) That Council approve page 62 of the 2023 Operating and Capital Budget Transmittal & Approval Report Presentation, as presented.

1) That Council approve page 63 of the 2023 Operating and Capital Budget Transmittal & Approval Report Presentation, as presented.

1) That Council approve page 64 of the 2023 Operating and Capital Budget Transmittal & Approval Report Presentation, as presented.

1) That Council defer the WSPL Ballantrae Branch Design on page 65 of the 2023 Operating and Capital Budget Transmittal & Approval Report Presentation to the 2024 Budget.

1) That Council approve the 6343 Main Street - Court Yard / Park Space on page 65 of the 2023 Operating and Capital Budget Transmittal & Approval Report Presentation, as presented; and 2) That Council direct staff to proceed with a Request for Information (RFI) and report back to Council by the May 3, 2023 meeting; and 3) That Council direct staff, prior to Council making a decision, to hold a public meeting regarding the space and what the public would like to see happen there.

1) That Council approve the 3% Capital Levy on page 66 of the 2023 Operating and Capital Budget Transmittal & Approval Report Presentation, as presented.

1) That Council direct staff to include a placeholder in the capital budget (with no impact on the tax levy) for page 67 of the 2023 Operating and Capital Budget Transmittal & Approval Report Presentation, as presented, for Council's consideration when staff report back on the results of the Request of Interest mailing sent to built heritage inventory owners and tenants.

1) That Council approve the fees as proposed for Water & Wastewater services, representing a 3.4% rate increase in 2023, effective April 1, 2023; and 2) That Council approve a 1% rate increase for the capital infrastructure annual fixed charge by meter size, effective April 1, 2023, as follows: Proposed 2023 Fixed Charges for Water Utility Customers (residents, businesses and multi-residential customers) Annual Capital Infrastructure Meter Sizes Fixed Charge Water Only Accounts $75.75 < 1-inch $101.00 1-inch $141.40 1.5-inch $262.60 2-inch $323.20 Greater than 2-inch $707.00

1) That Council approve the 2023 Operating Budget expenditures of $ 67,443,950 not including the water and wastewater rates budgets and the Library grant; and 2) That Council approve a grant to the Whitchurch-Stouffville Public Library including Latcham Art Centre of $2,795,220, as amended; and 3) That Council consider, and approve as appropriate, the Operating Budget Considerations in Attachment 2 to Report No. FTS-002-23, as amended; and 4) That Council approve a 2023 Capital Budget of $26,776,000, not including carryover projects already in process from 2022 or prior years; and 5) That Council give consideration to, and approve as appropriate, the Capital Budget Considerations in Attachment 3 to Report No. FTS-002-23, as amended; and 6) That Council approve the capital projects for 2023 listed in Appendix 1 of Attachment 1, Draft Operating and Capital Budget Book, as amended.

That Council read Confirmatory By-law 2023-018-MS a first, second, and third time and passed.

That there being no further business, Council adjourn the meeting at 2:44 p.m.