Council Meeting

That Council adopt the minutes from the Regular Council Meetings of September 25, 2024 and October 2, 2024, as circulated.

That Council approve Items 8.1, 8.7, 8.8, and 8.9 on the Consent Agenda and adopt the recommendations contained therein.

1. That Council direct staff to bring forward a by-law to amend Council Appointed Committees Procedural By-law 2024-117-RE to establish a Terms of Reference for the Village of Stouffville Advisory Committee; and 2. That Council direct staff to bring forward a special levy by-law that will be used to support the initiatives of the Village of Stouffville Advisory Committee.

1. That Council approve the Town’s Housing Action Plan, which forms Attachment #1 to this report; and 2. That Council direct staff to advise CMHC of Council approval of the Housing Action Plan as part of its application resubmission to Round Two of the Housing Accelerator Fund.

1. That Council receive Report No. DS-050-24 for information.

1. That Council attribute a value of $1,604,380 to the Privately Owned Public Spaces as identified by LivGreen, for the purposes of in-kind contribution for the CBC; and 2. That Council direct Staff to accept the in-kind contribution of the identified Privately Owned Public Spaces from LivGreen as in-kind contributions in full satisfaction of the Community Benefits Charge requirements for their development at 5945 Main Street.

That the main motion be amended to include the following points: 1. That the by-law not include delegated authority for the following items as currently included in Attachment No. 1:  Draft Approval for Plans of Subdivisions/Condominium applications; and  Establishment of Fire Department. 2. Further for the following items currently included in Attachment No. 1, that staff add to Terms, Conditions, and Limitations, the following “Council to be advised electronically prior to the execution of the documents and/or by-law by the Mayor and Clerk”:  Subdivision/Condominium Agreements;  Subdivision/Condominium conditions of draft approval;  Minor Zoning By-laws; and  Heritage Permits.

1. That the motion be amended to remove point 1 "That staff bring forward an amendment to the Parks By-law to reduce park hours to a closing time of 11 p.m.;" and 2. That point two be amended to read as follows: That staff bring forward amendments to the Fireworks By-law to ban the sale of fireworks, use of family fireworks, and bring the fireworks bylaw under AMPS.

1. That Council approve the contract award for Telephone Services to Bell Canada Inc. for a five (5) year term at an annual amount of $60,120, exclusive of HST; and 2. That Council authorize the Mayor and Clerk to sign all necessary documents.

1. That Council approve the installation of automated speed cameras in the Town of Whitchurch-Stouffville; and 2. Further, that Council delegate authority to staff to determine the appropriate locations for the cameras using a data-driven approach in determining the locations for the ASE cameras; and 3. Further that staff communicate the locations to Mayor and Council and the public, via a memorandum as soon as the site locations have been selected; and 4. Further, that Staff be authorized and directed to do all things necessary to give effect to this resolution.

That point 2 be amended to add the following wording after appropriate locations to read "in consultation with the Ward Councillor for proposed locations."

1. That Council direct Staff to hold a Statutory Public Meeting for Town initiated Zoning By-law Amendments to introduce necessary amendments to the zoning by-law requirements for parking in residential zones; and 2. That Council direct staff to report back to Council on a review of the existing Parking By-law (2008-114-PR) and bring forward any necessary recommendation and amendments.

1. That Council approve the single source award of contract WS-SS- 24-084 - Sidewalk Winter Maintenance & Windrow Clearing to Todd Brothers Contracting Limited for three (3) additional winter seasons, namely 2024/25, 2025/26, and 2026/27 at an estimated annual cost of $502,600.00 excluding taxes; and 2. That Council authorize the Mayor and Clerk to sign the necessary documents.

WHEREAS the Whitchurch-Stouffville Strawberry Festival has taken place the last weekend of June for the past 40 years; and WHEREAS the Festival is run for the benefit of our community and our residents look forward to attending every year; and WHEREAS the Festival attracts thousands of tourists into our community, thereby boosting our local economy; and WHEREAS the Festival is run by a dedicated group of volunteers; and WHEREAS the scale of the Festival has grown exponentially since its inception; NOW THEREFORE BE IT RESOLVED THAT Council direct staff to examine how the Town can increase supports to the Festival; and THAT staff bring a report to Council by the end of 2024 with a recommendation on how to proceed.

WHEREAS Council Appointed Committee’s (CAC) are Committee’s established by Council By-law whose mandate and duties are prescribed by provincial law or municipal By-law, which includes Council Advisory Committee and Quasi-Judicial Committee; and WHEREAS these Committees have both members of the public and Council who serve on them; and WHEREAS Quasi-Judicial committee public members receive remuneration per meeting; and WHEREAS Council Advisory Committees serve without remuneration; NOW THEREFORE BE IT RESOLVED THAT Council direct staff to survey area municipalities on the remuneration for all CACs and report back to Council with a recommendation with regards to the Town’s Committees at the first meeting in November.

WHEREAS illegal land uses constitute a nuisance to the public; and WHEREAS it is in the public interest that properties are used in the manner in which they are zoned; and WHEREAS municipalities have limited recourse to curtail illegal land uses, short of court proceedings; and WHEREAS court proceedings can be costly and time consuming, do not represent the best use of municipal resources, and illegal land uses may continue to occur during such proceedings; and WHEREAS municipalities should be empowered to act quickly to preserve the public interest by ending illegal land uses; NOW THEREFORE BE IT RESOLVED THAT the Province of Ontario make amendments to the Municipal Act and/or Planning Act to allow municipalities to declare illegal land uses, and to issue penalty notices against such illegal land users under the Administrative Monetary Penalty System; and THAT municipalities be granted additional enforcement powers as the Province may see fit to end illegal land uses; and THAT this resolution be circulated to the Hon. Doug Ford, Premier of Ontario, the Hon. Paul Calandra, Minister of Municipal Affairs & Housing and Member of Provincial Parliament for Markham-Stouffville, the Association of Municipalities of Ontario, and the Federation of Canadian Municipalities.

That Council read the by-laws as contained in Items 11.1 to 11.3 (inclusive) a first, second, and third time and passed.

That Council recess into Closed Session to consider Items 13.1 to 13.3 (inclusive) with the following exceptions:  Personal matters, identifiable individual – Municipal Act, s. 239(2)(b)  Labour relations or employee negotiations – Municipal Act, s. 239(2)(d)

1. That Council accept the terms and conditions of the renewal collective agreement reached with the Whitchurch-Stouffville Professional Fire Fighters Association (WSPFFA) for the period of January 1, 2023 to December 31, 2025; and 2. That the CAO be authorized to proceed with the review of the subject agreement with the Whitchurch-Stouffville Professional Fire Fighters Association (WSPFFA) and implement any minor revisions required by the Director of Human Resources; and 3. That the Mayor and Clerk be authorized to execute the revised collective agreement, upon the recommendation of the CAO.

1. That Council accept the terms and conditions of the renewal collective agreement reached with Canadian Union of Public Employees Local 905.07, for the period April 1, 2024 to March 31, 2027; and 2. That the CAO be authorized to proceed with execution of the subject agreement with Canadian Union of Public Employees (CUPE) Local 905.07 and any minor revisions as required by the Director of Human Resources; and 3. That the Mayor and Clerk be authorized to execute the revised collective agreement, upon the recommendation of the CAO.

That Council read Confirmatory By-law 2024-122-MS a first, second and third time and passed.

There being no further business, the meeting adjourned at 3:43 p.m.