Council Meeting

That Council confirm the agenda, as amended.

That Council adopt the minutes from the regular meeting of Council on May 3, 2023, as circulated.

1) That Council receive the presentation from Tamas Hertel regarding the 2024 Transit Initiatives Consultation Plan for information.

1) That Council approve the following staff reports on the consent agenda and adopt the recommendations contained therein: Report No. PW-009-23 Contract Award for WS-PB-23-40 Supply and Delivery of a Diesel Engine Wood Chipper 1) That Council authorize the award of Contract for WS-PB-23-40 Supply and Delivery of a Diesel Engine Wood Chipper to Vermeer Canada Inc. in the amount of $132,347.41 plus HST; and 2) That Council authorize the Mayor and Clerk to sign the necessary documents to execute the agreement between the Town of Whitchurch- Stouffville and Vermeer Canada Inc. Report No. LCS-004-23 Site Selection of Stouffville’s First Disc Golf Course 1) That Council direct staff to undertake public consultation and solicit community feedback for a disc golf course at the Ken Laushway Woodlot and bring back a report to a future Council meeting. Report No. FTS-008-23 By-Law to Establish Rates and Levy Taxes for 2023 1) That Council enact By-Law 2023-052-TX, being the new By-Law to establish rates and levy taxes for the Town of Whitchurch-Stouffville for the year 2023. Page 4 of 9 Council Minutes May 17, 2023 Report No. FTS-009-23 By-law to Establish Rates and Levy Taxes for 2023 for the Downtown Stouffville Area 1) That Council enact By-law 2023-053-TX, being a by-law under Section 326 of the Municipal Act to levy this special tax levy upon the properties within the Downtown Stouffville Area.

1) That Council request Burkholder Street be left open with adding additional speed calming measures and that the park will be closed during major events throughout the year.

2) That Council enact By-law 2023-055-RD being a By-law to temporarily close a portion of Burkholder Street to facilitate community recreation activities in Memorial Park, on weekends from the first Friday in May to the last Sunday in September, and that Burkholder Street will be closed for all special events year round.

1) That Council authorize staff, in consultation with the Heritage Advisory Committee, to revise the Commemorative Plaque Program, as outlined in Report No. LCS-003-23.

That Council read the following by-laws a first, second, third time and passed: 2023-052-TX BEING A BY-LAW to establish rates and levy taxes for the Town of Whitchurch-Stouffville for the year 2023 and to provide for the collection thereof (FTS-008-23). 2023-053-TX BEING A BY-LAW to establish rates and levy taxes for 2023 for the Downtown Stouffville Area (FTS-009-23). 2023-054-MS BEING A BY-LAW to designate certain lands on a registered plan of Subdivision as not being subject to Part Lot Control (Block 19 Plan 65M-4419). 2023-055-RD BEING A BY-LAW to temporarily close Burkholder Street between the Leisure Centre driveway and Park Drive to facilitate weekend Page 6 of 9 Council Minutes May 17, 2023 community recreation activities in Memorial Park (May to September annually), as amended to also provide that Burkholder Street will be closed for all special events year round (PW-010-23).

That Council recess at 10:07 a.m. to permit the holding of a Closed Meeting in the Whitchurch Room to consider matters with the following exceptions: • Personal matters about an identifiable individual, including municipal or local board employees (Municipal Act, Sec. 239(2)(b)); and • Educating or training Members, provided that no Member discusses or otherwise deals with any matter in a way that materially advances the business or decision-making of Council (Municipal Act, Sec. 239(3.1)) • Litigation or potential litigation, including matters before administrative tribunals affecting the municipality or local board (Municipal Act, Sec. 239(2)(e)).

1) That Council authorize staff to proceed as directed in Closed Meeting.

1) That Council direct staff and external counsel to proceed as directed in Closed Meeting.

That Council read Confirmatory By-law 2023-057-MS a first, second and third time and passed.

That there being no further business, Council adjourned the meeting at 12:07 p.m.