Council Meeting

That Council confirm the agenda, as amended.

That Council recess at 3:01 p.m. to permit the holding of a Closed Meeting in the Whitchurch Room to consider matters with the following exceptions: • Labour relations or employee negotiations (Municipal Act, Sec. 239(2)(d)); and • Educating or training Members, provided that no Member discusses or otherwise deals with any matter in a way that materially advances the business or decision-making of Council (Municipal Act, Sec. 239(3.1)); and • Financial information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization (Municipal Act, Sec. 239(2)(i)); and • Personal matters about an identifiable individual, including municipal or local board employees (Municipal Act, Sec. 239(2)(b)).

That Council authorize staff to proceed as directed in Closed Meeting.

That Council adopt the minutes from the regular meeting of Council on May 17, 2023, as circulated.

1) That Council approve the following staff reports on the consent agenda and adopt the recommendations contained therein: Report No. PW-011-23 Contract Award - WS-RFT-23-36 - Supply and Delivery of 2023 Light Duty Vehicles 1) That Council authorize the award of Contract for Request for Tender WS-RFT23-36 – Supply and Delivery of 2023 Light Duty Vehicles, Parts B, D and E, a total of four vehicles, to Blue Mountain Chrysler Ltd. in the amount of $249,343.00 plus HST; and 2) That Council direct staff to retender the two over-budget vehicles, Part A and Part C, to ensure good value for money; and 3) That Council direct staff to cancel the purchase of a ½ ton pickup truck (Part F) and utilize the funding to purchase the alternative option of a sport utility vehicle (Part B) for Fire & Emergency Services; and 4) That Council authorize the Mayor and Clerk to sign all the necessary documents. Page 5 of 14 Council Minutes June 7, 2023 Report No. DS-023-23 Request for extension of Draft Approval, Gateway North Inc., Part of Lot 35, Concession 3 (Gormley), Draft Plan of Subdivision File No. 19T-90022 (D12) 1) That Council does not grant further extension to Draft Plan Approval for Subdivision File 19T-90022. Report No. DS-025-23 Site Alteration (Fill) Permit 13501 Highway 48, Phase 2 1) That Council authorize staff to prepare an amendment to the agreement for the existing Site Alteration (Fill) Permit SAP2018-001, for phase two; and 2) That Council authorize the Mayor and Clerk to sig

1) That Council review Report No. DS-029-23 regarding the Town- Wide CIP; and 2) That Council direct staff to not fund the Town-Wide CIP Program in 2023.

1) That Council enact by-law 2023-060-RE the private tree preservation and protection by-law; and 2) That Council direct staff to report back at the June 21, 2023 meeting with a by-law to amend the fees and charges by-law as it relates to private tree removal; and 3) That Council direct Staff to retain an Arborist for tree assessment and enforcement to support staff in enforcing By-law 2023-060-RE where the full cost +20% administration fee will be the responsibility of the private property owner; and 4) That Council enact By-law 2023-065-RE to amend the Delegation By-law 2021-065-RE to provide delegated authority related to private tree preservation and protection.

1) That Council give delegated authority to the Director of Development Services to consider the use of underground stormwater management facilities related to development applications with the option to bring forward a report to Council on a case-by-case basis at the discretion of the Director of Development Services, as deemed necessary.

1) That Council authorize staff to prepare the agreement for the Site Alteration (Fill) Permit for the property at 14204 York-Durham Line; and 2) That Council authorize the Mayor and Clerk to sign the necessary documents to execute the agreement for the Site Alteration (Fill) Permit between the Town of Whitchurch-Stouffville and LaFarge Canada Inc. upon the surrender of the aggregate licence for the section of the site applying for the Site Alteration (Fill) Permit.

WHEREAS the safety of Whitchurch-Stouffville residents is of primary importance; and WHEREAS Community Safety Zones have been implemented effectively in Whitchurch-Stouffville by the Town of Stouffville and York Region to improve the safety of pedestrians, cyclists and drivers; and WHEREAS speed and other traffic safety concerns have been identified on Ninth Line, in the vicinity of Coultice Park where there is a significant volume of vulnerable road users; and WHEREAS Ninth Line, between Aurora Road and the southern Town boundary, is a Regional road under the jurisdiction of York Region. Page 10 of 14 Council Minutes June 7, 2023 NOW THEREFORE BE IT RESOLVED THAT Town staff be directed to work with York Region staff to facilitate the review and implementation of a Community Safety Zone on Ninth Line in the vicinity of Coultice Park.

WHEREAS the Province of Ontario intends to propose legislation to allow Urban Mobility Vehicles (UMVs) to be driven on municipal roads as part of a pilot project, should a municipality choose; and WHEREAS UMVs have emerged as a promising new form of sustainable transportation that can reduce traffic congestion, improve air quality, and promote healthy lifestyles; and WHEREAS the Town of Whitchurch-Stouffville recognizes the need for sustainable transportation options that can meet the needs of urban communities; and WHEREAS a company that builds UMVs is currently constructing a manufacturing facility right here in Whitchurch-Stouffville. NOW THEREFORE BE IT RESOLVED THAT Town staff be directed to create a proposed bylaw that allows UMVs to be driven on municipal roads in the Town of Whitchurch-Stouffville once the legislation that allows UMVs to be driven on municipal roads is in force; and THAT the proposed bylaw be designed to ensure the safety of all road users, including pedestrians, cyclists, and other vehicles, and will include provisions for insurance, licensing, and registration of UMVs; and Page 11 of 14 Council Minutes June 7, 2023 THAT the Town staff be directed to engage with the public and stakeholders throughout the process, including hosting public meetings and seeking feedback on the proposed bylaw; and THAT the Town staff be directed to report back to Council within six months of hosting the public meeting(s) with a detailed report outlining the implementatio

That Council read the following by-laws a first, second, third time and passed: 2023-059-PR BEING A BY-LAW for temporary parking restrictions to accommodate the Strawberry Festival and Canada Day events for the Town of Whitchurch-Stouffville. 2023-060-RE BEING A BY-LAW to protect Private, Heritage, and Mature Trees and to require for compensation, relocation and/or removal/cutting of Mature Trees on Private Property in the Secondary Plan Areas of the Town of Whitchurch-Stouffville implemented through site plan agreements, subdivision agreements, or conditions of consent under Sections 41, 51, or 53, respectively of the Planning Act 1990, as amended (DS-020-23). 2023-061-RD BEING A BY-LAW to establish certain lands being Blocks 51 to 55 of Plan 65M-4598 as public highways. 2023-062-RD BEING A BY-LAW to BEING A BY-LAW to assume certain highways and public works for public use (segments of Baker Hill Boulevard, Spofford Drive, Brownsberger Road, Birkett Way and Jake Smith Way) (DS-028-23). 2023-063-TX BEING A BY-LAW to authorize a tax exemption for land leased by The Corporation of the Town of Whitchurch- Page 12 of 14 Council Minutes June 7, 2023 Stouffville for the purpose of a municipal capital facility, as permitted pursuant to Subsection 110(6) of the Municipal Act, 2001 and Ontario Regulation 603/06 (LCS-005-23). 2023-064-FI BEING A BY-LAW to amend fees or charges for services or activities provided by the Town of Whitchurch-Stouffville, By-law 2022-117-FI (Schedule “A” –

That Council read Confirmatory By-law 2023-068-MS a first, second and third time and passed.

That there being no further business, Council adjourn the meeting at 7:56 p.m.