Council Meeting

That Council confirm the agenda, as amended.

That Council adopt the minutes from the budget meeting of Council on March 1, 2023 and the regular meeting of Council on March 8, 2023, as circulated.

1) That Council receive the presentation from Metrolinx regarding the Go Expansion Update for information.

1) That Council approve the following staff report on the consent agenda and adopt the recommendations contained therein: Report No. FTS-004-23 2022 Statement of Remuneration and Expenses for Members of Council, Committees and Local Boards 1) That Council receive Report No. FTS-004-23 for information.

1) That Council enact By-law 2023-033-RE to amend the Delegation By- law 2021-065-RE to allow the Town Solicitor to carry out a variety of administrative, routine or minor legislative functions in accordance with the Municipal Act, 2001, SO 2001, c. 25, Land Titles Act, R.S.O. 1990, c. L.5, and the Registry Act, R.S.O. 1990, c. R.20 for the purpose of enhancing the efficiency of the Town’s operations as a whole.

1) That Council direct staff to respond to the letter received from the MTO with comments from Council and staff.

1) That Council endorse Version 7 of the Town’s Operational Plan that serves to document the Town’s Quality Management System and demonstrate conformance with the Provincial Drinking Water Quality Management Standard.

WHEREAS the newly defined space described as The Town Offices Gallery is dedicated to highlighting the talents of artists who live and work within Whitchurch-Stouffville and York Region; and WHEREAS the space is programmed and curated by the Latcham Art Centre, in consultation with the Manager of Events, Heritage and Theatre Operations at the Town of Whitchurch-Stouffville; and WHEREAS the space currently occupies only the front half of The Town Offices Gallery; and WHEREAS the back half of The Town Offices Gallery currently displays photos of Mayors and Councillors dating back to 1850; and WHEREAS many of the photos are damaged and faded, and are not displayed in a manner befitting or honouring the historic contributions of these elected officials to our Town. NOW THEREFORE BE IT RESOLVED THAT Council authorize the Whitchurch-Stouffville Museum under the direction of the Manager of Events, Heritage and Theatre Operations to curate the remaining space in The Town Offices Gallery in order to create a display that more respectfully and fully encompasses the history of Whitchurch- Stouffville’s elected officials; and THAT Council direct staff to report back if this initiative cannot be accomplished within the department’s existing budget.

WHEREAS the financial stability of the Town is integral to the wellbeing of the community; and WHEREAS the Town is responsible for collecting taxes to ensure the financial stability of the Town; and WHEREAS in order for Council to effectively manage the affairs of the municipality, information on delinquent tax accounts should be addressed. NOW THEREFORE BE IT RESOLVED THAT Council direct the Treasurer to report back at the April 19, 2023 meeting with an update on the number of delinquent tax accounts in Town, the total amount of uncollected tax revenue, and proposals for a strategy to collect such outstanding amounts, including any resources which may be required.

That Council read the following by-laws a first, second, third time and passed: 2023-027-RD BEING A BY-LAW to provide for the numbering of buildings along highways and for affixing numbers to the buildings (292 North Street, formerly part of 116 Montreal Steet, Plan 65R-40042) 2023-028-RD BEING A BY-LAW to provide for the numbering of buildings along highways and for affixing numbers to the buildings (15599 Warden Avenue and 15635 Warden Avenue, Plan 65R-3916) 2023-029-RD BEING A BY-LAW to establish the 0.30 metre reserve, being Reserve Block 4 on Plan 65M-4777, as public highway. 2023-030-MS BEING A BY-LAW to designate certain lands on a registered plan of subdivision as not being subject to Part Lot Control (Block 74, Plan 65M-4666) 2023-031-MS BEING A BY-LAW to designate certain lands on a registered plan of subdivision as not being subject to Part Lot Control (Blocks 83, 85 and 87, Plan 65M-4666) 2023-032-FI BEING A BY-LAW to amend fees or charges for services or activities provided by the Town of Whitchurch-Stouffville, By-law 2022-117- FI (Schedule “M” – Service Area: Public Works-Water/Wastewater) (FTS- 003-23) 2023-033-RE BEING A BY-LAW to amend Delegation By-law 2021-065- RE (Schedule "B"). (CAO-004-23)

That Council recess at 10:12 a.m. to permit the holding of a Closed Meeting in the Whitchurch Room to consider matters with the following exceptions: • Personal matters about an identifiable individual, including municipal or local board employees (Municipal Act, Sec. 239(2)(b)); and • Litigation or potential litigation, including matters before administrative tribunals affecting the municipality or local board (Municipal Act, Sec. 239(2)(e)).

1) That Council authorize staff to proceed as directed.

1) That Council approve the award of WS-RFP-22-72 for the Memorial Park Skating Trail and Fieldhouse Construction to Pine Valley Corporation; and 2) That Council authorize staff to transfer $2,643,797, plus contingency from internal reserves to supplement the balance required to execute the project; and 3) That Council authorize the Mayor and Town Clerk to sign all necessary documents between the Town of Whitchurch-Stouffville and Pine Valley Corporation for this award, subject to any revisions made by the Town Solicitor.

That Council read Confirmatory By-law 2023-035-MS a first, second and third time and passed.

That there being no further business, Council adjourn the meeting at 12:18 p.m.