Council Meeting

That Council confirm the agenda, as amended.

That Council recessed at 5:02 p.m. to permit the holding of a Closed Meeting in the Whitchurch Room to consider matters with the following exceptions: • Personal matters about an identifiable individual, including municipal or local board employees (Municipal Act, Sec. 239(2)(b)); and • Labour relations or employee negotiations (Municipal Act, Sec. 239(2)(d)); and • Litigation or potential litigation, including matters before administrative tribunals affecting the municipality or local board (Municipal Act, Sec. 239(2)(e)).

1) That Council direct staff to disperse funds from the Thomas Williamson and Alexander Grubin Trust Funds as instructed in the Closed Meeting.

1) That Council direct the Clerk to bring back a By-law to appoint a new member to the Whitchurch-Stouffville Public Library Board for the remainder of the 2023-2026 term of Council.

1) That Council adopt the confidential recommendation on the matter that was moved in the Closed Meeting.

1) That Legal Counsel and Staff be directed to proceed in accordance with the confidential recommendations contained in Staff Report No. CM-029-23; and 2) That Council request York Region to participate in an appeal before the Ontario Land Tribunal of Official Plan Amendment No. 155 (Old Elm Major Transit Station Area), OLT Case No. OLT-23- 000758,); and 3) That Council direct staff to forward a copy of this resolution to York Region Council for their consideration.

1) That Legal Counsel and Staff be directed to proceed in accordance with the confidential recommendations contained in Staff Report No. CM-030-23.

That Council adopt the minutes from the regular meeting of Council on November 1, 2023 and November 15, 2023, as circulated; and That Council adopt the minutes from the special meeting of Council on November 21, 2023 and November 22, 2023, as circulated.

1) That Council receive the delegation from Thivya Jeyapalan and Aryan Ihsan from YouSpoken regarding mental health for information.

1) That Council approve the following staff reports on the consent agenda and adopt the recommendations contained therein: Report No. PW-024-23 Joint Contract Award – RFT-976-22-CRFT-2023- 01 – Winter Sand Services 1) That Council approve the joint contract award for Tender RFT-976-22- CRFT-2023-01 – Winter Sand Services to James Dick Construction Limited for an estimated value of $238,850 excluding taxes, for a three (3) year term commencing July 21, 2023, and ending August 31, 2026, with two (2) optional extension years, for the supply and delivery of winter sand; and Council Minutes December 6, 2023 2) That Council approve the award of stacking and stockpiling winter sand to James Dick Construction Limited for an estimated value of $45,560 excluding taxes, for a three (3) year term commencing July 21, 2023, and ending August 31, 2026, with two (2) optional extension years; and 3)That Council authorize the Mayor and Clerk to sign all necessary documents. Report No. PW-025-23 Joint Contract Award – RFT-1190-23-CRFT- 2023-05 – Granular Material Supply (2024 – 2026) 1) That Council approve the joint contract award for Tender RFT-1190-23- CRFT2023-05 - Granular Material Supply to Rice Aggregates Limited for an estimated value of $475,905.00, excluding taxes, for a two (2) year term commencing April 1, 2024, and ending March 31, 2026; and 2) That Council authorize the Mayor and Clerk to sign all necessary documents. Report No. DS-061-23 Proposed Amendments to the Fees and Charge

1) That Council endorse the Draft 2022 Water and Wastewater Master Plan, in principle; and 2) That Council direct Staff to issue a Notice of Completion for the Draft 2022 Water and Wastewater Master Plan with the Province for a public review period of 30-days; and 3) That Council direct Staff to provide a report following the Public Review Period to adopt the Draft 2022 Water and Wastewater Master Plan.

1) That Council endorses the Draft 2022 Transportation Master Plan in principle; and 2) That Council direct Staff to issue a Notice of Completion for the Draft 2022 Transportation Master Plan with the Province for a public review period of 30-days; and 3) That Council direct Staff to provide a report following the Public Review Period to adopt the Draft 2022 Transportation Master Plan.

WHEREAS Enbridge Gas has shared with the Town of Whitchurch- Stouffville key messages regarding the Ontario Energy Board’s Leave to Construct (LTC) process entitled “reducing red tape for more cost-effective, timely energy connections in Ontario”; and WHEREAS the Town of Whitchurch-Stouffville supports and wishes to endorse the recommendations put forward by Enbridge Gas to expedite the installation of natural gas to rural, remote or underserved communities such the Town of Whitchurch-Stouffville; NOW THEREFORE BE IT RESOLVED: THAT the Town of Whitchurch-Stouffville petition the Ontario Government to expedite the implementation of the following recommendations: 1) That the Government of Ontario move to modernize the Ontario Energy Board’s (OEB) Leave to Construct (LTC) process for smaller pipeline projects to bring reliable, affordable energy options to communities, homes and businesses in a more cost-effective and timely manner; and 2) That the LTC cost threshold be updated from $2M to $10M for hydrocarbon lines (by amending Ontario Regulation O.Reg.328/03) while maintaining current requirements and expectations for Indigenous consultation and environmental review for projects greater than $2M and less than $10M; and 3) That these outdated regulations are causing the LTC to apply far more broadly than intended when it was established over 20 years ago due to increased regulatory and cost pressures, as well as inflation, virtually all gas pipeline projects are now greater tha

1) That Council approve AP No. 101 – Redistribution Policy for Servicing Allocation as outlined in Attachment 1, as amended; and 2) That Council direct Staff to forward a copy of Report No. DS-064-23 to York Region for information.

1) That Council approve Report No. FTS-016-23 as an update, with addendum, to the 2023 Development Charge Background Study; and 2) That Council determine that no further public meetings are required; and 3) That Council repeal By-law 2018-165-FI and enact 2023-146-FI through to 2023-152-FI, by-laws by service area, “By-laws to establish the development charges for the Town of Whitchurch-Stouffville”; and 4) That Council whenever appropriate, request that grants, subsidies and other contributions be clearly designated by the donor as being to the benefit of existing development or new development, as applicable; and 5) That Council adopt the assumptions contained herein as an ‘anticipation’ with respect to capital grants, subsidies, and other contributions; and 6) That Council adopt the development charge approach to calculate the charges on a uniform Town-wide basis for all services (except for water and wastewater services); and 7) That Council adopt the development charge approach to calculate the water and wastewater charges on an area-specific basis, applicable within the urban service area only; and 8) That Council approve the capital project listing set out in Chapter 5 of the D.C. Background Study dated September 28, 2023, subject to further annual review during the capital budget process.

That Council read the following by-laws a first, second, third time and passed: 2023-141-ZO BEING A BY-LAW to amend By-law 2010-001-ZO of the Town of Whitchurch-Stouffville by removing the Holding Symbol (h-17) from Block 4, Registered Plan 65M-4142 – 185 Mostar Street (DS-063-23). 2023-142-TX BEING A BY-LAW to levy an Interim Rate for 2024 upon the taxable properties of The Corporation of the Town of Whitchurch-Stouffville and to repeal By-Law 2023-052-TX (FTS- 018- 23). 2023-144-RE BEING A BY-LAW to amend Delegation By-law 2021- 065-RE (Schedule “F”) (LCS-XXX-23). 2023-145-RE BEING A BY-LAW to amend Delegation By-law 2021- 065-RE (Schedule “F”) (LCS-XXX-23). 2023-146-FI BEING A BY-LAW to establish development charges for the Corporation of the Town of Whitchurch-Stouffville Parks and Recreation Services (FTS-016-23). Revised by Addendum #2 Council Minutes December 6, 2023 2023-147-FI BEING A BY-LAW to establish development charges for the Corporation of the Town of Whitchurch-Stouffville Fire Protection Services (FTS-016-23). 2023-148-FI BEING A BY-LAW to establish development charges for the Corporation of the Town of Whitchurch-Stouffville Library Services (FTS-016-23). 2023-149-FI BEING A BY-LAW to establish development charges for the Corporation of the Town of Whitchurch-Stouffville Provincial Offences Act, Including By-law Enforcement Services (FTS-016-23). 2023-150-FI BEING A BY-LAW to establish development charges for the Corporation of the Town of Whitchurch-Stouff

That Schedule A for By-law Enforcement Services be amended to read as follows: 7(b) Parking Permits (Facility Lots Only) 1 Day Cost $6.75, 1 Week Cost $20, 1 Month Cost $45.

That Council read Confirmatory By-law 2023-155-MS a first, second and third time and passed.

That there being no further business, Council adjourned the meeting at 8:29 p.m.