Council Meeting

That the Regular Council Minutes of October 16, 2024, be approved, as circulated.

1. That Council receive the presentation for information; and 2. That Council receive Report No. DS-055-24 for information.

1. That Council receive the deputation from Rev. R.M. Abraham, The Canadian Mar Thoma Church Toronto, for information; and 2. That Council authorize the Treasurer to work with Rev. R.M. Abraham to develop terms of outstanding development charges up to one-year, provided a lump sum payment of the development charges is made as satisfactory to the Treasurer.

That Council receive the deputations from Heather Lind, David and Susan Jones, and Lorne Michell, Stouffville Residents, regarding Report No. DS- 052-24 Applications for Draft Plan of Subdivision Approval and Zoning By- law Amendment at 6835 Main Street & 447 Loretta Crescent for information.

That Council receive the deputation from Bob List, List Planning Ltd., regarding Report No. DS-053-24 Requested Minister’s Zoning Order – 120 Lake Woods Drive for information.

1. That Council support the request of Ms. Paola Civello Malandrino to the Minister of Municipal Affairs and Housing for a Minister’s Zoning Order to re-zone the subject property with a site-specific Oak Ridges Moraine Linkage Exception Zone X [(ORM-L(X)] which would permit all of the uses and impose all of the regulations associated with the Residential Private Services (RPS) Zone from the Town’s Comprehensive Zoning By-law (2010-001-ZO) and permit the proposed development; and 2. That Council direct staff to forward a copy of Report No. DS-053-24 to the Minister of Municipal Affairs and Housing, York Region and the Township of Uxbridge.

1. That Council receive the deputation from Kayly Robbins, Weston Consulting, regarding Report No. DS-052-24 Applications for Draft Plan of Subdivision Approval and Zoning By-law Amendment at 6835 Main Street & 447 Loretta Crescent for information; and 2. That Council defer Report No. DS-052-24 Applications for Draft Plan of Subdivision Approval and Zoning By-law Amendment at 6835 Main Street & 447 Loretta Crescent to the December 11, 2024, Council meeting to allow the developer an opportunity to do further public consultation.

That Council approve Items 8.2, 8.3, and 8.7 on the Consent Agenda and adopt the recommendations contained therein.

1. That Council receive Report CPS-026-24 for information.

 That Report CPS-027-24 Automated Speed Enforcement Update be received for information.

1. That Council approve the application submitted by the Owner to extend the Employment Light Exception Five Temporary zone to permit the storage, assembly and cleaning of scaffolding and other construction materials and parking of automobile and trucks at 2005 Bethesda Road, for a period of up to 3 years to December 1, 2027; and 2. That Council enact By-Law No. 2024-132-ZO, being a Temporary Use By-Law to amend By-law 2010-001-ZO, and direct staff to issue a Notice of Passing.

1. That there are no changes to the remuneration of any Council Appointed Committees or the Public Library Board at this time, save and except, the remuneration for the Committee of Adjustment be increased to $100 per meeting for all members of the Committee. 2. That staff be authorized to do everything required to give effect to this resolution.

1. That Council authorize the Mayor and Clerk to execute the Lease Agreement award for the operation of a daycare facility at 110 Weldon Rd. to Country Casa Montessori and Daycare pending satisfactory negotiations of the lease arrangements; and 2. That Council provide an exemption to the procurement award limits where required as related only to the daycare facility through delegated authority to the CAO, Commissioner of Community Services, and Commissioner of Engineering and Public Works

WHEREAS the Town of Whitchurch-Stouffville’s flag policy currently provides guidelines for raising and lowering flags on specific occasions; and WHEREAS the Town’s clock tower, located in Civic Square, has the technical capacity to display symbolic colours; and WHEREAS the Town of Whitchurch-Stouffville wishes to support the recognition of important community values and causes in a meaningful way, NOW THEREFORE BE IT RESOLVED THAT Council direct staff to review and update the Town’s flag policy to a broader set of guidelines, now including the use of the new clock tower lighting for symbolic meaningful occasions, ensuring alignment with community values; and THAT the updated policy be brought forward for Council’s consideration in Q1 of 2025; and THAT Council approve the symbolic lighting for recognition of Violence Against Women Day on November 25, 2024.

That Council read the By-laws, Items 11.1, 11.5, 11.6, 11.7, 11.8, 11.9, and 11.10 a first, second, and third time and passed.

That Council read the By-laws, Items 11.2 and 11.3, a first, second, and third time and passed.

That Council recess into Closed Session at 3:33 p.m. to consider Items 13.1 to 13.4 (inclusive) with the following exceptions:  Litigation or potential litigation, including matters before administrative tribunals affecting the municipality or local board (Municipal Act, Sec. 239(2)(e)); and  A trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization (Municipal Act, Sec. 239(2)(i)).

1) That the Closed Meeting Minutes of October 16, 2024 be approved, as circulated.

1) That Council authorize Staff to take all action necessary to give effect to Council’s direction in Closed Session, including signing any necessary documents.

1) That Council receive the Closed Session Report for information purposes. A recorded vote was requested by Councillor Upton. The Clerk called the question and asked each member of Council in turn for their vote: For Against Councillor Upton X Councillor Acton X Councillor Bartley X Councillor Kroon X Mayor Lovatt X Councillor Sherban X Councillor Smith X

1) That the direction provided to staff in Closed Session be approved.

That Council read Confirmatory By-law 2024-133-MS a first, second and third time and passed.

There being no further business, the meeting adjourned at 5:44 p.m.