Special Council Meeting

OM-2026-147 That Council approve the minutes of the June 17, 2026, Council meeting, as presented.

OM-2026-148 That Council receive the deputation from Jim Levac, regarding Report - OPA26.002 and ZBA26.004 - City Park for information;

OM-2026-150 That Council receive the deputation from David Nicoll for information.

OM-2026-151 That Council approve items 7.1 and 7.2 as listed in the agenda, and adopt the recommendations contained therein.

1. That Council receive Report CAO-007-26 2026 Stouffville Resident Satisfaction Survey for information.

1. That Council approve the Statement of Cultural Heritage Value or Interest and Description of Heritage Attributes, attached as Attachment 2 to this report. 2. That Council direct staff to take appropriate action to issue a Notice of Intent to Designate 5270 Main Street under Part IV of the Ontario Heritage Act, included as Attachment 3 to this report. 3. That Council direct staff to bring forward a designation By-law should there be no objections received for the Notice of Intent to Designate. 4. That Council delegate approval of any heritage permits to facilitate relocation and integration of the structure into future development to staff.

OM-2026-152 That Council confirm that notwithstanding the proposed Official Plan amendment and Zoning By-law amendment are different than the Official Plan Amendment and Zoning By-law amendment as presented at the June 3, 2026, Public Meeting, the revisions are minor and technical in nature, and that no further statutory Public Meeting is required; and That Council use report DS-037-26 to inform the consideration of By-law 2026-066-OP, being a by-law to amend the Town of Whitchurch-Stouffville’s Official Plan by adopting Official Plan Amendment No. 006 for the Community of Stouffville; and That Council use report DS-037-26 to inform the consideration of By-law 2026-067-ZO being a by-law to amend the Town of Whitchurch-Stouffville’s Comprehensive Zoning By-law 2010-001- ZO; That Council direct staff to issue a Notice of Decision for File Nos. OPA26.002 and ZBA26.004 in accordance with sections 17(23) and 34(18) of the Planning Act.

OM-2026-153 That Council use report DS-038-26 to inform the consideration of By-law 2026-065-ZO, being a By-law to amend the Comprehensive Zoning By-law 2010-001-ZO by removing the Holding Symbol One (h-1) from the RN4 zoning for the lands municipally known as 6461, 6465, 6481, and 6487 Main Street.

OM-2026-154 That Tender No. WS-RFT-038 for the supply of all labour, equipment, and materials required to perform Sidewalk Winter Maintenance & Windrow Clearing be awarded to Todd Brothers Contracting Limited at its tendered annual price of $652,635.10 (excluding taxes) for the 2027/28 season. Prices will be adjusted on September 1, for each year starting in 2028/29, 2029/30, 2030/31, 2031/32; and That Council authorize staff to award the contract extension years in 2032/33 and 2033/34, with CPI increases capped to a maximum of 3%, subject to satisfactory contractor performance; and That Council authorize the Mayor and Clerk to sign all necessary documents to execute the contract between the Town of Whitchurch-Stouffville and Todd Brother Contracting Limited.

WHEREAS: The community on the northeast shores of Preston Lake is home to over 50 families, and; WHEREAS: North Road is a private road that provides the only access into the north Preston Lake community, and; WHEREAS: As a private road, the families that rely on North Road to gain access to their homes must provide all the required maintenance of the roadway, and; WHEREAS: The burden of maintaining North Road as a private road has resulted in challenges regarding consistent delivery of municipal services to residents not limited to waste collection, fire and emergency services and others, and; WHEREAS: The health and well-being of all residents in the Preston Lake community is of paramount importance; NOW THEREFORE BE IT RESOLVED THAT: Staff investigate options by working with all stakeholders to bring North Road to a municipal standard in order that it be assumed and maintained by the Town of Whitchurch- Stouffville.

OM-2026-155 That By-laws, as listed under items 9.1 to 9.6 be introduced and read a first, second, and third time and be finally passed and that the Mayor and Clerk do sign and seal the same.

OM-2026-156 That Council recess into Closed Session at 2:45 p.m. to consider items 10.1, 10.2, 10.3 and 10.4 under the following exceptions, in accordance with the Municipal Act, 2001:  239(2)(b) Personal matters, identifiable individual  239(2)(e) Litigation or potential litigation

OM-2026-157 That the Closed Meeting Minutes of June 17, 2026 be approved, as circulated.

OM-2026-158 That Council authorize Staff to proceed as directed in closed session.

OM-2026-159 That Council authorize Staff to proceed as directed in closed session.

OM-2026-160 That Confirmatory By-law 2026-071-MS, be introduced and read a first, second, and third time and be finally passed and that the Mayor and Clerk do sign and seal the same.

OM-2026-161 That there being no further business, Council adjourned at 3:23 p.m.