Council Meeting

That Council confirm the agenda, as amended.

That Council adopt the minutes from the regular meeting of Council on June 7, 2023, as circulated.

1) That Council refer the delegation from Luisa Amabile regarding the crossing guard and intersection improvements to staff and report back to Council before Budget 2024.

1) That Council approve the following staff reports on the consent agenda and adopt the recommendations contained therein: Report No. DS-030-23 Preliminary Growth Management Strategy 1) That Council endorse the Town’s Preliminary Growth Management Strategy in Report No. DS-030-23 (Attachment 1). Report No. DS-033-23 Information Report - Applications for Zoning By-law Amendment and Site Plan Approval at 15450 Woodbine Avenue [ZBA23.005 & SPA23.007] 1) That Council direct staff to proceed with a Statutory Public Meeting to consider the Application(s); and 2) That Council refer all verbal and written comments received to date pertaining to this subject to staff for inclusion in a future staff report. Report No. PW-012-23 By-law Parking Amendments 1) That Council enact By-law 2023-070-PR being a By-law to amend Schedule II (No Parking) of the parking By-law for various parking improvements. Page 4 of 17 Council Minutes June 21, 2023 Report No. DS-034-23 Applications for Official Plan Amendment (OPA22.002) and Zoning By-law Amendment (ZBA22.007) at 5945 Main Street and 5947 Main Street 1) That Council enact By-law 2023-074-OP being a By-law to adopt Official Plan Amendment 163 and direct Staff to issue a Notice of Adoption; and 2) That Council enact By-law 2023-075-ZO being a by-law to amend the Town of Whitchurch-Stouffville’s Comprehensive Zoning By-law 2010- 001-ZO by applying a site-specific zone to the subject property and direct staff to issue a Notice of Passing; and 3) Tha

1) That Council receive Report No. DS-031-23 for information, including the 3rd Draft of the Town’s New Official Plan. Town staff are requesting comments on the 3rd Draft of the New Official Plan by July 31, 2023, for consideration in the Final Draft of the Official Plan which is anticipated to be brought forward to Council for consideration for adoption in Fall 2023.

1) That Council direct Staff to proceed with a pilot disc golf course at Greenwood Park subject to design.

1) That Council receive the Audit Findings Report and presentation for information purposes, presented as Attachment 1; and 2) That Council approve the 2022 Draft Audited Consolidated Financial Statements of the Corporation of the Town of Whitchurch-Stouffville, presented as Attachment 2; and Page 7 of 17 Council Minutes June 21, 2023 3) That Council approve the 2022 Draft Audited Financial Statements of the Town of Whitchurch-Stouffville Trust Funds, presented as Attachment 3; and 4) That Council receive the 2022 Statement of Reserves and Reserve Funds, presented as Attachment 5; and 5) That Council receive the 2022 Treasurer’s Statement of Development Charges, presented as Attachment 6; and 6) That Council receive the 2022 Report on Building Fees, presented as Attachment 7.

1) That Council receive and endorse the report entitled Proposed Collaborative Application Pre-consultation and Development Application Review Process in Response to Bill 109 dated June 21, 2023; and 2) That Council endorse the recommended Collaborative Application Pre- consultation and Development Application Review Process, outlined in Attachment 4 to this report, subject to further approvals, as required; and 3) That Council enact By-law 2023-080-RE being a By-law to amend the Town’s Pre-consultation By-law 2009-043-RE, and 4) That Council enact By-law 2023-081-FI being a By-law to repeal and replace the Town’s Fees and Charges By-law 2023-117-FI.

1) That Council authorize the award of Contract for Tender WS-RFT-23- 50 - Asphalt Roadway Repair and Rehabilitation to IPAC Paving Limited in the amount of$1,425,702.83 plus HST, with the remaining project budget established as a contingency; and 2) That Council delegate authority to Staff to award the Bethesda Side Road Resurfacing tender during the summer recess, with the project to be funded from the approved project budget, and to report the results to Council in September 2023; and 3) That Council authorize the Treasurer to identify additional funding, if required, for the Bethesda Side Road Resurfacing project; and 4) That Council authorize the Mayor and Clerk to sign all necessary documents to execute associated agreements.

1) That Council authorize staff to proceed with the 6343 Main Street Project in the amount of $200,000 as approved during the 2023 Budget deliberations.

1) That Council direct staff to conduct the review of the Town’s Built Heritage Inventory to evaluate and assess the listed properties and identify properties for designation under part of the Ontario Heritage Act as a result of Bill 23: More Homes Built Faster Act and changes to the Ontario Heritage Act; and 2) That Council approve a budget of $75,000 for staff to retain a consultant to conduct the review the Town's Built Heritage Inventory; and 3) That Council direct staff to report back upon completion of the review of the Town's Built Heritage Inventory and identification of properties of designation; and 4) That Council direct staff to fund the $75,000 for consultation from identified savings with the Development Services budget.

1) That Council enact By-law 2023-076-OP being a By-law to adopt Official Plan Amendment 164 and direct Staff to issue a Notice of Adoption; and 2) That Council enact By-law 2023-077-ZO being a by-law to amend the Town of Whitchurch-Stouffville’s Comprehensive Zoning By-law 2010- 001-ZO by applying a site-specific zone to the subject property and direct staff to issue a Notice of Passing; and Page 10 of 17 Council Minutes June 21, 2023 3) That Council confirms that notwithstanding that the proposed Official Plan Amendment and Zoning By-law Amendment as attached to this report are different from those proposed at the March 29, 2023 Statutory Public Meeting, the revisions are minor in nature and that no further Statutory Public Meeting is required.

1) That Council direct staff to proceed with a Statutory Public Meeting to consider the Application(s); and 2) That Council refer all verbal and written comments received to date pertaining to this subject to staff for inclusion in a future staff report.

That Council recess at 1:00 p.m. to permit the holding of a Closed Meeting in the Whitchurch Room to consider matters with the following exceptions: • Litigation or potential litigation, including matters before administrative tribunals affecting the municipality or local board (Municipal Act, Sec. 239(2)(e)).

1) That Council authorize staff to proceed as directed in Closed Meeting.

1) That Council authorize the award of Contract for WS-RFT-23-17 Lloyd Street Reconstruction to 2489960 Ontario Inc. o/a Kore Infrastructure Group in the amount of $2,560,163.66 plus HST and establishment of a construction contingency representing 25% of the construction contract amount; and 2) That Council authorize the Mayor and Clerk to sign all necessary documents to execute the agreement between the Town of Whitchurch- Stouffville and 2489960 Ontario Inc. o/a Kore Infrastructure Group.

1) That Council direct staff to continue publishing educational articles in On the Road magazine and to utilize additional communication resources and campaigns to increase driver education and awareness, through the Town’s Road Watch Working Group; and 2) That Council direct staff to begin a design process for traffic calming improvements on Main Street from Park Drive to York/Durham Line; and Page 12 of 17 Council Minutes June 21, 2023 3) That Council direct staff to put a set of delineators up between Park Drive and 10th Line as quickly as possible.

1) That Council approve the Stouffville 2022-2026 Term of Council Strategic Plan.

1) That Council approve the updated Investment Policy as presented in Attachment 1 with the remainder of Report No. FTS-011-23 received for information.

1) That Council suspend the rules and regulations of Procedural By- law 2016-001-RE, as amended, Section 8.10 Notice of Motion and 8.13(c) Reconsideration of Council Decision, to allow the motion to be considered today.

1) That Council reconsider the Council decision from the March 8, 2023 Council meeting, regarding Report No. PW-005-23 Speed Hump Pilot Project Results.

WHEREAS the safety of Whitchurch-Stouffville residents, including motorists, cyclists and pedestrians, is of primary importance; and WHEREAS at the March 8, 2023 meeting, Council directed Staff to extend the use of speed humps on Town roads in up to two locations per Ward, subject to traffic study confirmation and input from project stakeholders and to report back to Council with findings gathered during the 2023 installation period; and WHEREAS there are currently two unallocated speed humps that are available for installation. NOW THEREFORE BE IT RESOLVED THAT Council direct staff to install the remaining two speed humps in locations to be determined by the Director of Public Works; and THAT Council direct Staff to report back with findings gathered during the 2023 installation period.

1) That Council suspend the rules and regulations of Procedural By- law 2016-001-RE, as amended, Section 8.10 Notice of Motion, to allow the motion to be considered today.

1) That Council direct staff to report back at the September 13, 2023 meeting with a housing pledge to increase and accelerate housing supply in Stouffville at the request of the Ministry of Municipal Affairs and Housing.

That Council read the following by-laws a first, second, third time and passed: 2023-069-MS BEING A BY-LAW to designate certain lands on a registered plan of Subdivision as not being subject to Part Lot Control (Block 147 Plan 65M-4663). 2023-070-PR BEING A BY-LAW to amend By-law 2008-114-PR to govern and control the parking of vehicles in the Town of Whitchurch- Stouffville (PW-012-23). 2023-071-MS BEING A BY-LAW to designate certain lands on a registered plan of subdivision as not being subject to Part Lot Control (Block 88, Plan 65M-4666). 2023-072-AP BEING A BY-LAW to appoint Becky Jamieson as Clerk for The Corporation of the Town of Whitchurch-Stouffville, and to repeal By- law 2017-046-AP. 2023-073-RE BEING A BY-LAW to amend Delegation By-law 2021-065- RE (Schedule “D”) (DS-024-23). Page 15 of 17 Council Minutes June 21, 2023 2023-074-OP BEING A BY-LAW to adopt Official Plan Amendment No. 163 to the Official Plan for the Town of Whitchurch-Stouffville Planning Area which, on the 1st day of January 1971 comprised all the lands within the municipal boundary of the area municipality of The Corporation of the Town of Whitchurch-Stouffville (5945 and 5947 Main Street) (DS- 034-23). 2023-075-ZO BEING A BY-LAW to amend BY-LAW 2010-001-ZO of the Town of Whitchurch-Stouffville (Comprehensive Zoning By-law) for the lands located at 5945 and 5947 Main Street (DS-034-23). 2023-076-OP BEING A BY-LAW to adopt Official Plan Amendment No. 164 to the Official Plan for the Town of Whitch

That Council read Confirmatory By-law 2023-083-MS a first, second and third time and passed.

That there being no further business, Council adjourn the meeting at 2:17 p.m.